Administrative Assistant I — Operations & Purchasing Support

Decatur; Decatur (AL); Hybrid; USD 30,000 - 40,000; Full time

Job summary

Decatur is seeking an Administrative Assistant I to provide essential administrative support for the department’s operations. The role involves handling requisitions, purchase orders, vendor lists, bid preparation and communications, and maintaining records to keep processes running smoothly.

The position requires basic office skills, strong organizational ability, and effective customer service. It is based in an office environment with routine computer use and interaction with city staff and

Qualifications

• Requires completion of specialized training in the field and basic high school education.
• 1–2 years of related experience preferred and apprenticeship/internship is acceptable.
• Knowledge of city policies and modern office practices is expected.

Responsibilities

• Review departmental requisitions and purchase orders.
• Maintain up-to-date vendor list and assist with bid processes.
• Prepare bids and distribute, and notify bidders of results.
• Update city intranet with bids, contracts, and instructions.
• Assist in managing city purchasing and travel cards.
• Prepare training packets and assist with employee training.
• Perform related administrative duties.

Skills

Knowledge of office procedures

Customer service skills

Prioritizing and organizing

Oral and written communication

Computer literacy

File and records maintenance

Office equipment operation

Vendor management basics

Education

High school diploma or equivalent

Tools

Office software

Job description

Decatur is seeking an Administrative Assistant I to provide essential administrative support for the department’s operations. The role involves handling requisitions, purchase orders, vendor lists, bid preparation and communications, and maintaining records to keep processes running smoothly.

The position requires basic office skills, strong organizational ability, and effective customer service. It is based in an office environment with routine computer use and interaction with city staff and