Community Association Admin & Coordination Specialist

TownSQ; New York (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

Associa in New York seeks an Administrative Assistant to support general office activities, customer service, and project tasks under moderate supervision. You will interact with homeowners and board members as needed.

The role emphasizes word processing, mail handling, and coordinating with community managers and vendors to keep operations organized and confidential. Proficiency in Microsoft Office, strong communication, and a proactive, detail-oriented mindset are essential to thrive in a busy

Qualifications

• High School Diploma or GED required.
• At least one year of related or closely related experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent customer service and professional communication.
• Ability to organize, prioritize, and meet deadlines.
• Able to work with multiple stakeholders and maintain confidentiality.

Responsibilities

• Update and file association documents for Community Managers.
• Update homeowner and association information in C3 and shared files.
• Process and distribute mail for the office and Associations.
• Process print jobs, scanning and faxing as general office support.
• Prepare monthly board packages and in house mailings.
• Relieve concierge/reception on an as-needed basis.
• Other duties as assigned.

Skills

Microsoft Office

Customer service

Business correspondence

Stakeholder coordination

Verbal/written instructions

Teamwork

Education

High School Diploma or GED

Job description

Associa in New York seeks an Administrative Assistant to support general office activities, customer service, and project tasks under moderate supervision. You will interact with homeowners and board members as needed.

The role emphasizes word processing, mail handling, and coordinating with community managers and vendors to keep operations organized and confidential. Proficiency in Microsoft Office, strong communication, and a proactive, detail-oriented mindset are essential to thrive in a busy