Community Administrative Assistant – Front Desk & Coordination

Martha & Mary; Bremerton (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

PTO

Insurance

Retirement Plan

Holidays

Childcare Discount

EAP

Career Growth

Discounts

Job summary

Bay Vista Commons – Bremerton, WA is seeking an Administrative Assistant to join our community. The role involves front desk support, coordinating resident appointments, onboarding new employees, and maintaining records in a compassionate, organized environment.

We offer a friendly workplace at Martha & Mary with a focus on resident care, teamwork, and dependable service. Wage ranges reflect hourly pay and experience, with a comprehensive benefits package described in benefits.

Qualifications

• Education beyond high school
• At least 2 years of related experience
• Strong Microsoft Word, Excel, and Outlook skills
• Accurate keyboarding skills of at least 50 WPM
• Excellent written and verbal communication skills
• Strong proofreading, grammar, and attention to detail
• Ability to prioritize and manage multiple responsibilities and deadlines
• Good judgment, initiative, and problem-solving skills
• A calm and professional approach, even when things get busy
• Basic math skills; bookkeeping experience is a plus
• Database or graphics experience is a plus

Responsibilities

• Welcome residents, families, visitors, and staff and provide front desk reception support
• Schedule and coordinate resident medical appointments and transportation
• Provide tours and information to prospective residents, families, and guests
• Assist with new employee onboarding, orientation, paperwork, and employee records
• Track employee training requirements and compliance deadlines
• Help new residents and families complete paperwork and become familiar with the community
• Assist with HUD renewals, resident applications, and required documentation
• Prepare and maintain resident and marketing materials
• Create documents, coordinate meetings, and provide general administrative support
• Maintain accurate and confidential resident and employee records
• Manage office supplies, mail, filing, copying, and other day-to-day office needs
• Jump in on special projects and support the administrative team wherever needed

Skills

Microsoft Word

Excel

Outlook

Typing 50 WPM

Communication skills

Attention to detail

Multitasking

Problem solving

Professional demeanor

Education

Education beyond high school

Job description

Bay Vista Commons – Bremerton, WA is seeking an Administrative Assistant to join our community. The role involves front desk support, coordinating resident appointments, onboarding new employees, and maintaining records in a compassionate, organized environment.

We offer a friendly workplace at Martha & Mary with a focus on resident care, teamwork, and dependable service. Wage ranges reflect hourly pay and experience, with a comprehensive benefits package described in benefits.