Community Administrative Assistant - Front Desk & Coordination

Martha & Mary; West Park (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental, Vision & Life Insurance

403(b) Retirement Plan

Paid Holidays

Employee discounts on childcare

Employee assistance program

Career growth opportunities

Job summary

Martha & Mary is seeking an Administrative Assistant at Bay Vista Commons in Bremerton, WA. The role supports front desk operations, resident and staff coordination, and general administrative tasks in a warm, community-focused setting.

The successful candidate will have at least 2 years of related experience, strong MS Word/Excel/Outlook skills, and a detail-oriented, professional demeanor to manage multiple responsibilities with care and efficiency.

Qualifications

• Education beyond high school
• At least 2 years of related experience
• Strong Microsoft Word, Excel, and Outlook skills
• Accurate keyboarding skills of at least 50 WPM
• Excellent written and verbal communication skills
• Strong proofreading, grammar, and attention to detail
• Ability to prioritize and manage multiple responsibilities and deadlines
• Good judgment, initiative, and problem-solving skills
• A calm and professional approach, even when things get busy
• Basic math skills; bookkeeping experience is a plus
• Database or graphics experience is a plus

Responsibilities

• Welcome residents, families, visitors, and staff and provide front desk reception support
• Schedule and coordinate resident medical appointments and transportation
• Provide tours and information to prospective residents, families, and guests
• Assist with new employee onboarding, orientation, paperwork, and employee records
• Track employee training requirements and compliance deadlines
• Help new residents and families complete paperwork and become familiar with the community
• Assist with HUD renewals, resident applications, and required documentation
• Prepare and maintain resident and marketing materials
• Create documents, coordinate meetings, and provide general administrative support
• Maintain accurate and confidential resident and employee records
• Manage office supplies, mail, filing, copying, and other day-to-day office needs
• Jump in on special projects and support the administrative team wherever needed

Skills

Communication skills

Attention to detail

Time management

Problem solving

Education

Some college or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Typing 50 WPM

Job description

Martha & Mary is seeking an Administrative Assistant at Bay Vista Commons in Bremerton, WA. The role supports front desk operations, resident and staff coordination, and general administrative tasks in a warm, community-focused setting.

The successful candidate will have at least 2 years of related experience, strong MS Word/Excel/Outlook skills, and a detail-oriented, professional demeanor to manage multiple responsibilities with care and efficiency.