Administrative Assistant - Bay Vista Commons

Martha & Mary; West Park (WA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental, Vision & Life Insurance

403(b) Retirement Plan

Paid Holidays

Employee discounts on childcare

Employee assistance program

Career growth opportunities

Job summary

Martha & Mary is seeking an Administrative Assistant at Bay Vista Commons in Bremerton, WA. The role supports front desk operations, resident and staff coordination, and general administrative tasks in a warm, community-focused setting.

The successful candidate will have at least 2 years of related experience, strong MS Word/Excel/Outlook skills, and a detail-oriented, professional demeanor to manage multiple responsibilities with care and efficiency.

Qualifications

• Education beyond high school
• At least 2 years of related experience
• Strong Microsoft Word, Excel, and Outlook skills
• Accurate keyboarding skills of at least 50 WPM
• Excellent written and verbal communication skills
• Strong proofreading, grammar, and attention to detail
• Ability to prioritize and manage multiple responsibilities and deadlines
• Good judgment, initiative, and problem-solving skills
• A calm and professional approach, even when things get busy
• Basic math skills; bookkeeping experience is a plus
• Database or graphics experience is a plus

Responsibilities

• Welcome residents, families, visitors, and staff and provide front desk reception support
• Schedule and coordinate resident medical appointments and transportation
• Provide tours and information to prospective residents, families, and guests
• Assist with new employee onboarding, orientation, paperwork, and employee records
• Track employee training requirements and compliance deadlines
• Help new residents and families complete paperwork and become familiar with the community
• Assist with HUD renewals, resident applications, and required documentation
• Prepare and maintain resident and marketing materials
• Create documents, coordinate meetings, and provide general administrative support
• Maintain accurate and confidential resident and employee records
• Manage office supplies, mail, filing, copying, and other day-to-day office needs
• Jump in on special projects and support the administrative team wherever needed

Skills

Communication skills

Attention to detail

Time management

Problem solving

Education

Some college or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Typing 50 WPM

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Bremerton, WA, US

Salary Range: $20.00 To $24.19 Hourly

Administrative Assistant

Bay Vista Commons - Bremerton, WA
$20.00 - $24.19/hour

Be the welcoming face that helps keep our community running.

Bay Vista Commons is looking for a friendly, organized, and dependable Administrative Assistant to join our team!

This is more than a traditional office position. As our Administrative Assistant, you'll be at the heart of our community - welcoming residents and families, supporting our employees, coordinating important appointments and paperwork, and helping our administrative team keep things running smoothly.

If you're someone who loves helping people, stays organized when there are a lot of moving pieces, and takes pride in creating a positive experience for others, we'd love to meet you.

What You'll Do

In this role, you'll have a variety of responsibilities that keep each day interesting, including:

• Welcome residents, families, visitors, and staff and provide front desk reception support
• Schedule and coordinate resident medical appointments and transportation
• Provide tours and information to prospective residents, families, and guests
• Assist with new employee onboarding, orientation, paperwork, and employee records
• Track employee training requirements and compliance deadlines
• Help new residents and families complete paperwork and become familiar with the community
• Assist with HUD renewals, resident applications, and required documentation
• Prepare and maintain resident and marketing materials
• Create documents, coordinate meetings, and provide general administrative support
• Maintain accurate and confidential resident and employee records
• Manage office supplies, mail, filing, copying, and other day-to-day office needs
• Jump in on special projects and support the administrative team wherever needed

What We're Looking For

We're looking for someone who is professional, approachable, organized, and comfortable working with people from all walks of life.

Our ideal candidate has:

• Education beyond high school
• At least 2 years of related experience
• Strong Microsoft Word, Excel, and Outlook skills
• Accurate keyboarding skills of at least 50 WPM
• Excellent written and verbal communication skills
• Strong proofreading, grammar, and attention to detail
• The ability to prioritize and manage multiple responsibilities and deadlines
• Good judgment, initiative, and problem-solving skills
• A calm and professional approach, even when things get busy
• Basic math skills; bookkeeping experience is a plus
• Database or graphics experience is a plus

Compensation

$20.00 - $24.19 per hour

Starting wage will be based on relevant experience and qualifications.

Why Martha & Mary?

At Martha & Mary, our work is about more than completing tasks—it is about caring for people and strengthening our community. You'll join a team committed to providing compassionate service to residents, families, and one another.

This position is a great fit for someone who enjoys being the person others can count on: organized behind the scenes, welcoming at the front desk, and always ready to help find a solution.

If you're looking for a role where your organization, personality, and attention to detail can make a difference every day, we'd love to hear from you.

Benefits Include:

• Paid Time Off (PTO): Begins accruing immediately - starting at 5.32 hours per month (based on 40-hour workweek), including Washington State Paid Sick Leave.
• Medical, Dental, Vision & Life Insurance: Comprehensive plans available after 60 days (for full‑time employees).
• 403(b) Retirement Plan: Available immediately upon hire.
• 6 Paid Holidays each year.
• 40-50% Employee Discount on Childcare Services while working.
• Employee Assistance Program: Counseling and support for life's challenges.
• Career Growth: Opportunities for advancement across departments and locations.
• Exclusive Discounts: Cell phone plans, health club memberships, auto services, and more.

At Martha & Mary, we believe in supporting our staff like family - offering fair wages, meaningful benefits, and a workplace that values both professional growth and personal well-being.

Be the difference in someone's day and in your career.
If you're ready to bring heart, skill, and purpose to your work, we invite you to apply and become a valued part of the Martha & Mary team - one of Kitsap County's largest and most trusted not-for-profit employers.

Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today's market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change.