Communicator/Processor

Galbreath Costner; Moyock (NC); On-site; USD 40,000 - 65,000; Full time

Job summary

ADP, Inc. in Moyock, NC, is seeking an organized administrative professional to support real estate closings. You will act as the primary contact for agents and clients during the preparatory phase, ensuring a smooth, well-coordinate process.

Key duties include sending contracts, engagement letters, lien waivers, and title-related requests, plus scheduling closings and managing the team queue in Qualia. A high school diploma is required; paralegal or real estate exposure is a plus.

Qualifications

• High school diploma or equivalent required.
• Notary preferred (if applicable).
• Experience in real estate or paralegal tasks is a plus.

Responsibilities

• Send contract to be opened or open order.
• Send out buyer representation agreement/engagement letter.
• Request lien waivers if applicable.
• Order binders.
• Process lender title request.
• Send title work to lenders.
• Schedule closings in CalendarWiz.
• Manage builder inbox and Qualia team queue.
• Identify and escape issues.
• Maintain tidy and organized office environment.
• Assist with general administrative tasks.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management.

Skills

Administrative skills

Paralegal awareness

Education

High school diploma or equivalent

Tools

CalendarWiz

Qualia

Job description

Full Time Moyock, NC, US

Serves as the primary point of contact for all parties involved, including agents and clients, in the preparatory phase of real estate closings, ensuring a seamless and organized process.

Key Responsibilities

Core Duties

• Send contract to be opened or open order
• Send out buyer representation agreement/engagement letter
• Request Lien Waivers if applicable
• Order Binders
• Process Lender Title Request
• Send title work to Lenders
• Schedule closings in CalendarWiz
• Manage builder inbox (Save title requests, title binder, builder docs-survey to attorney review)
• Manage assigned team tasks in Qualia team queue
• Identify and escape issues

General Responsibilities

• Participate in maintaining a tidy and organized office environment.
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs.

Qualifications

Education: High school diploma or equivalent required. Additional coursework or certification in real estate or paralegal studies is a plus. Notary preferred.

Experience: Previous experience as a paralegal, preferably with a focus on real estate transactions is helpful but not required.