Communicator/Processor

Galbreath Costner, LLC; Moyock (NC); On-site; USD 42,000 - 55,000; Full time

Job summary

Galbreath Costner, LLC in Moyock, NC is seeking an organized paralegal or real estate assistant to support real estate closings. You will coordinate contract processing, title work, and lender communications, ensuring a smooth closing process for clients and agents.

The role emphasizes accurate document management, schedule closings, answer inquiries, and maintain a tidy office. Notary is preferred; prior paralegal or real estate experience is helpful but not required, with opportunities to grow

Qualifications

• High school diploma or equivalent required.
• Notary preferred.
• Paralegal/real estate experience helpful but not required.

Responsibilities

• Send contract to be opened or open order.
• Send out buyer representation agreement/engagement letter.
• Request Lien Waivers if applicable.
• Order Binders.
• Process Lender Title Request.
• Send title work to Lenders.
• Schedule closings in CalendarWiz.
• Manage builder inbox and Qualia team queue.
• Identify and elevate issues.
• Answer incoming calls and direct them appropriately.
• Assist with general administrative tasks as needed.

Education

High school diploma or equivalent

Notary preferred

Job description

Serves as the primary point of contact for all parties involved, including agents and clients, in the preparatory phase of real estate closings, ensuring a seamless and organized process.

Key Responsibilities

Core Duties

• Send contract to be opened or open order
• Send out buyer representation agreement/engagement letter
• Request Lien Waivers if applicable
• Order Binders
• Process Lender Title Request
• Send title work to Lenders
• Schedule closings in CalendarWiz
• Manage builder inbox (Save title requests, title binder, builder docs-survey to attorney review)
• Manage assigned team tasks in Qualia team queue
• Identify and elevate issues

General Responsibilities

• Participate in maintaining a tidy and organized office environment.
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs.

Qualifications

Education: High school diploma or equivalent required. Additional coursework or certification in real estate or paralegal studies is a plus. Notary preferred.

Experience: Previous experience as a paralegal, preferably with a focus on real estate transactions is helpful but not required.