Communicator/Processor

Galbreath Costner, LLC; Raleigh (NC); On-site; USD 42,000 - 63,000; Full time

Job summary

Galbreath Costner, LLC in Raleigh, NC seeks a detail-oriented paralegal/real estate administrator to support contract handling, title work, and closing schedules. Responsibilities include sending contracts, obtaining lien waivers, and coordinating with lenders and builders.

The role requires strong organizational skills, excellent communication, and the ability to manage multiple tasks in a fast-paced real estate environment.

Qualifications

• High school diploma or equivalent required.
• Paralegal experience in real estate is helpful but not required.
• Strong organization and communication skills preferred.

Responsibilities

• Send contracts or open orders and buyer representation letters.
• Request lien waivers when applicable and order binders.
• Prepare and process title work; schedule closings.
• Manage builder and team queues in Qualia; oversee tasks and escalation.
• Answer calls and support general office operations.

Skills

Administrative support

Communication

Real estate knowledge

Paralegal basics

Education

High school diploma or equivalent

Tools

Qualia

CalendarWiz

Job description

Key Responsibilities

Core Duties

• Send contract to be opened or open order
• Send out buyer representation agreement/engagement letter
• Request Lien Waivers if applicable
• Order Binders
• Process Lender Title Request
• Send title work to Lenders
• Schedule closings in CalendarWiz
• Manage builder inbox (Save title requests, title binder, builder docs-survey to attorney review)
• Manage assigned team tasks in Qualia team queue
• Identify and escalation issues

General Responsibilities

• Participate in maintaining a tidy and organized office environment.
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs.

Qualifications

Education: High school diploma or equivalent required. Additional coursework or certification in real estate or paralegal studies is a plus.

Experience: Previous experience as a paralegal, preferably with a focus on real estate transactions is helpful but not required.