Commercial Property Operations Assistant

Taylor Ryan Executive Search Partners; Houston (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Taylor Ryan Executive Search Partners seeks an organized Assistant Property Manager to support day-to-day operations of a commercial real estate portfolio including office, industrial, and retail properties.

The role emphasizes tenant relations, timely responses to requests, budgeting support, and accurate record-keeping while coordinating with property managers, vendors, and ownership in a fast-paced environment.

Qualifications

• 2+ years in commercial real estate or property management.
• Experience with office, industrial and/or retail properties.
• Familiar with leases, tenant relations, operations and vendor management.
• Experience with property management software (Yardi, MRI, RealPage) and MS Office.

Responsibilities

• Assist daily management and operations of a CRE portfolio (office, industrial, retail).
• Serve as primary contact for tenant inquiries and service requests.
• Coordinate tenant communications, lease matters and move-ins/outs.
• Assist with lease documents, amendments, renewals, and correspondence.
• Coordinate maintenance, inspections, and repairs with engineering and vendors.
• Obtain vendor proposals and monitor service contracts and performance.
• Assist with property budgets, operating expenses, reconciliations, and reporting.
• Review invoices, code expenses, and monitor purchase orders against budgets.
• Assist with CAM reconciliations and tenant billing.
• Monitor operating expenses and identify cost-saving opportunities.
• Maintain property records, tenant files, vendor contracts, and compliance docs.
• Support inspections, life safety, and emergency preparedness.
• Assist with capital projects and tenant improvements as needed.
• Ensure properties meet standards, lease requirements and regulations.

Skills

Tenant relations

Budgeting

Property operations

Vendor management

MS Office proficiency

Tools

Yardi

MRI

RealPage

Excel/Outlook/Word

Job description

Taylor Ryan Executive Search Partners seeks an organized Assistant Property Manager to support day-to-day operations of a commercial real estate portfolio including office, industrial, and retail properties.

The role emphasizes tenant relations, timely responses to requests, budgeting support, and accurate record-keeping while coordinating with property managers, vendors, and ownership in a fast-paced environment.