Assistant Property Manager

The Quest Organization Inc; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Quest Organization Inc seeks an Assistant Property Manager to support the day-to-day operations of its commercial real estate portfolio in New York. In a hands-on, entrepreneurial environment, you will work closely with the Property Manager and managing principals to ensure smooth operations and tenant satisfaction.

This role offers exposure to building operations, maintenance, vendor coordination, capital projects, and leasing support, with opportunities to develop hands-on expertise across

Qualifications

• 1–3 years of commercial property management experience.
• Strong organizational and communication skills.
• Experience with renovations or tenant improvements is a plus.
• Proactive, hands-on approach in an entrepreneurial environment.

Responsibilities

• Assist with day-to-day management and operations of commercial properties.
• Maintain tenant relationships and coordinate resolutions.
• Coordinate with staff, vendors, contractors for maintenance.
• Support preventive maintenance, inspections, and compliance.
• Conduct property inspections and identify improvements.
• Track budgets, invoices, and project timelines.
• Assist with capital improvements and tenant improvements projects.
• Support leasing activities and marketing as needed.
• Prepare reports and updates for Property Manager and principals.

Skills

Commercial property management

Tenant relations

Vendor coordination

Maintenance coordination

Organizational skills

Communication skills

Team collaboration

Tools

Microsoft Office

Property management software

Job description

A growing commercial real estate investment company is seeking an Assistant Property Manager to support the day-to-day operations of its commercial property portfolio. This is an entrepreneurial environment where the Assistant Property Manager will work closely with the Property Manager and managing principals, gaining hands-on experience in property operations, tenant relations, building maintenance, and capital projects.

Responsibilities

• Assist with the day-to-day management and operations of commercial properties.
• Build and maintain positive relationships with tenants, responding to property-related inquiries and coordinating resolutions.
• Coordinate with building staff, vendors, contractors, and service providers to address maintenance and operational needs.
• Assist with preventative maintenance, repairs, inspections, building compliance, and overall property upkeep.
• Conduct property inspections and help identify maintenance needs and opportunities to improve building operations.
• Support vendor management, service contracts, operating expenses, and property budget tracking.
• Assist with renovations, capital improvements, and tenant improvement projects, coordinating with ownership, architects, engineers, and contractors.
• Track project budgets, schedules, invoices, and completion.
• Support leasing activities, tenant onboarding, and marketing initiatives as needed.
• Maintain property records, prepare reports, and provide updates to the Property Manager and managing principals.

Qualifications

• 1–3 years of commercial property management or related real estate experience.
• Basic understanding of building operations, maintenance, tenant relations, and vendor coordination.
• Exposure to renovations, capital projects, or tenant improvements is a plus.
• Strong organizational skills and attention to detail.
• Proactive, resourceful, and eager to learn in a hands-on environment.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to manage multiple priorities and work collaboratively with a team.
• Proficiency with Microsoft Office; property management software experience preferred.