Assistant Property Manager

Vaco; Glen Allen (VA); Sur place; USD 45 000 - 60 000; Plein temps

Avantages offerts par ce poste

Discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Résumé du poste

Vaco Recruiter Services is seeking a highly organized and motivated Assistant Property Manager in Glen Allen, Virginia. The ideal candidate will support the property manager in day-to-day operations of a commercial real estate portfolio, ensuring tenant satisfaction and administrative accuracy.

Responsibilities include daily property management, financial administration, and maintaining positive tenant relationships. The position requires at least 2 years of relevant experience and exceptional communication skills.

Qualifications

• 2+ years of experience in property management or real estate.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.

Responsabilités

• Assist with the daily management and operation of assigned properties.
• Serve as a primary point of contact for tenants and vendors.
• Review and process accounts payable invoices.

Connaissances

Organizational skills

Communication skills

Customer service

Multitasking

Formation

High School Diploma

Bachelor's degree in Business or related field

Outils

Microsoft Office Suite

Property management software

Description du poste

Position Summary

We are seeking a highly organized and motivated Assistant Property Manager to support the day-to-day operations of a commercial real estate portfolio. This role will partner closely with the Property Manager to ensure properties are operating efficiently, tenants receive exceptional service, and financial and administrative responsibilities are completed accurately and on time.

The ideal candidate will have prior property management experience, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Essential Responsibilities

Property Operations

• Assist with the daily management and operation of assigned properties.
• Serve as a primary point of contact for tenants, vendors, and contractors.
• Build and maintain positive tenant relationships by responding to inquiries and resolving issues in a timely manner.
• Coordinate vendor services, work orders, and maintenance activities.
• Assist with property inspections to ensure buildings are maintained and operating efficiently.
• Support tenant move-ins and move-outs, including coordinating logistics and required documentation.
• Ensure compliance with applicable property regulations, policies, and procedures.
• Assist with emergency response efforts and property-related issues as needed.

Financial Administration

• Review and process accounts payable invoices.
• Assist with accounts receivable activities, including tenant billing and collection follow-up.
• Support monthly financial reporting and budget tracking.
• Assist with preparing annual budgets, forecasts, and reconciliations.
• Review tenant charges and respond to billing inquiries.
• Monitor operating expenses and assist with cost-control initiatives.

Administrative Support

• Prepare and maintain property files, contracts, agreements, and correspondence.
• Assist with vendor management, including contract administration and certificate of insurance tracking.
• Coordinate meetings, property inspections, and special projects.
• Support capital improvement projects and other property initiatives.
• Maintain accurate records and ensure all documentation is properly organized and updated.
• Assist with tenant events and property engagement activities as needed.

Qualifications

Required

• High School Diploma or equivalent.
• 2+ years of experience in property management, real estate, or a related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong customer service and relationship-building skills.

Preferred

• Bachelor's degree in Business, Real Estate, Finance, or a related field.
• Experience supporting commercial property management operations.
• Familiarity with property management software systems.
• Knowledge of budgeting, financial reporting, and tenant relations.

Competencies

• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational and multitasking skills.
• Professional demeanor and customer-focused approach.
• Ability to adapt to changing priorities and business needs.

Benefits

Salary range is disclosed in this posting as required by local law. The employee may be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as a 401(k) retirement plan.