Assistant Property Manager

Taylor Ryan Executive Search Partners; Houston (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Taylor Ryan Executive Search Partners seeks an organized Assistant Property Manager to support day-to-day operations of a commercial real estate portfolio including office, industrial, and retail properties.

The role emphasizes tenant relations, timely responses to requests, budgeting support, and accurate record-keeping while coordinating with property managers, vendors, and ownership in a fast-paced environment.

Qualifications

• 2+ years in commercial real estate or property management.
• Experience with office, industrial and/or retail properties.
• Familiar with leases, tenant relations, operations and vendor management.
• Experience with property management software (Yardi, MRI, RealPage) and MS Office.

Responsibilities

• Assist daily management and operations of a CRE portfolio (office, industrial, retail).
• Serve as primary contact for tenant inquiries and service requests.
• Coordinate tenant communications, lease matters and move-ins/outs.
• Assist with lease documents, amendments, renewals, and correspondence.
• Coordinate maintenance, inspections, and repairs with engineering and vendors.
• Obtain vendor proposals and monitor service contracts and performance.
• Assist with property budgets, operating expenses, reconciliations, and reporting.
• Review invoices, code expenses, and monitor purchase orders against budgets.
• Assist with CAM reconciliations and tenant billing.
• Monitor operating expenses and identify cost-saving opportunities.
• Maintain property records, tenant files, vendor contracts, and compliance docs.
• Support inspections, life safety, and emergency preparedness.
• Assist with capital projects and tenant improvements as needed.
• Ensure properties meet standards, lease requirements and regulations.

Skills

Tenant relations

Budgeting

Property operations

Vendor management

MS Office proficiency

Tools

Yardi

MRI

RealPage

Excel/Outlook/Word

Job description

Property Types: Office | Industrial | Retail

Position Overview

We are seeking an organized and proactive Assistant Property Manager to support the day-to-day operations and management of a commercial real estate portfolio consisting of office, industrial, and/or retail properties. This individual will work closely with the Property Manager, tenants, vendors, and ownership to ensure efficient property operations, strong tenant relations, and effective financial and administrative management.

The ideal candidate has experience in commercial property management, strong communication and organizational skills, and the ability to manage multiple priorities while maintaining a high level of customer service.

Key Responsibilities

• Assist with the daily management and operations of a commercial real estate portfolio, including office buildings, industrial facilities, and/or retail centers.
• Serve as a primary point of contact for tenant inquiries, service requests, and general property-related concerns.
• Coordinate tenant communications, lease-related matters, tenant move-ins and move-outs, and ongoing tenant relations.
• Assist with the preparation, administration, and tracking of lease documents, amendments, renewals, and tenant correspondence.
• Coordinate maintenance requests, building inspections, preventative maintenance, and repairs with engineering teams and third-party vendors.
• Obtain and review vendor proposals, coordinate service contracts, and assist with monitoring vendor performance.
• Assist with property budgets, operating expenses, reconciliations, and monthly financial reporting.
• Review invoices, process accounts payable, code expenses, and monitor purchase orders against approved budgets.
• Assist with annual operating expense reconciliations, CAM reconciliations, and tenant billing.
• Monitor property operating expenses and assist with identifying cost-saving opportunities.
• Maintain accurate property records, tenant files, vendor contracts, insurance certificates, and compliance documentation.
• Assist with property inspections, life safety requirements, emergency preparedness, and overall property appearance.
• Support the Property Manager with capital improvement projects, tenant improvement coordination, and special projects as needed.
• Ensure properties are maintained in accordance with company standards, lease requirements, and applicable regulations.

Qualifications

• 2+ years of experience in commercial real estate or commercial property management preferred.
• Experience with office, industrial, and/or retail properties.
• Working knowledge of commercial leases, tenant relations, property operations, and vendor management.
• Familiarity with property management financials, operating budgets, expense reconciliations, and accounts payable.
• Experience with commercial property management software such as Yardi, MRI, RealPage, or similar platforms.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong customer service, problem-solving, and relationship management abilities.
• Ability to work collaboratively with property management, engineering, accounting, vendors, tenants, and ownership.
• Commercial real estate experience is required.
• Must be comfortable supporting multiple commercial properties and working in a fast-paced property management environment.
• Multifamily and residential property management experience alone will not be considered equivalent to commercial property management experience.