Commercial Property Coordinator: Tenant Experience & Ops

Liberty Bankers Insurance Group; Dallas (TX); On-site; USD 60,000 - 70,000; Full time

Job summary

Liberty Bankers Insurance Group seeks an Assistant Property Manager to support daily operations for a portfolio of commercial properties in Dallas. The role focuses on accurate billing, lease administration, and coordinating vendor services to deliver outstanding tenant experiences.

The ideal candidate brings 3–5+ years in property management, strong communication, and meticulous organization to ensure lease terms, CAM reconciliations, and audits are handled efficiently.

Qualifications

• 3–5+ years in commercial property management or related field.
• Knowledge of leases, CAM reconciliations, and basic accounting.
• Experience with IMPAK or similar property management systems.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong communication and customer service skills.
• Highly organized with attention to detail.

Responsibilities

• Process invoices and track payments across multiple properties.
• Generate and distribute monthly tenant billing statements.
• Calculate and reconcile monthly utility billbacks.
• Maintain COIs for tenants and vendors.
• Assist with lease administration and critical date tracking.
• Support rent collection and delinquencies follow-up.
• Coordinate tenant move-ins/move-outs and inspections.
• Serve as primary contact for tenant requests and concerns.
• Dispatch maintenance requests with vendors and engineers.
• Liaise between tenants, vendors and property management.
• Maintain records of access, parking, and overnight requests.
• Assist vendor management and contract tracking.
• Maintain organized invoices, contracts, PO's, and correspondence.
• Conduct periodic property inspections for safety and appearance.
• Provide on-site support at multiple properties as needed.
• Assist Property Managers with budgeting and reporting.

Skills

Communication

Customer service

Organization

Time management

Multitasking

Attention to detail

Teamwork

Independent worker

Deadline oriented

Microsoft Office

Tools

IMPAK

Excel

Job description

Liberty Bankers Insurance Group seeks an Assistant Property Manager to support daily operations for a portfolio of commercial properties in Dallas. The role focuses on accurate billing, lease administration, and coordinating vendor services to deliver outstanding tenant experiences.

The ideal candidate brings 3–5+ years in property management, strong communication, and meticulous organization to ensure lease terms, CAM reconciliations, and audits are handled efficiently.