Commercial Property Assistant Manager - Tenant & Operations Pro

Regis Property Mgt, LLC; Dallas (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Professional growth opportunities

Collaborative team environment

Exposure to diverse portfolio

Job summary

Regis Property Mgt, LLC is seeking an Assistant Property Manager to support daily operations for a portfolio of commercial properties. You will manage invoicing, rent collections, COIs, lease administration, and tenant communications, while coordinating maintenance and vendor activities.

The ideal candidate brings 3–5+ years in property management, strong knowledge of CAM and leases, and proficiency in Excel and IMPAK.

Qualifications

• 3–5+ years of experience in commercial property management or related field.
• Working knowledge of commercial leases, CAM reconciliations, and basic accounting.
• Familiarity with property management systems (IMPAK preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent written and verbal communication, customer service, and interpersonal skills.
• Ability to work independently and collaboratively in a team, with strong time management and deadline-driven focus.

Responsibilities

• Process invoices and track payments across multiple properties.
• Generate and distribute monthly tenant billing statements.
• Calculate and reconcile monthly utility billbacks.
• Maintain COIs for tenants and vendors.
• Assist with lease administration and critical date tracking.
• Support rent collection and monitor delinquencies.
• Coordinate tenant move-ins/move-outs and inspections.
• Serve as primary contact for tenant requests and service resolutions.
• Dispatch and coordinate maintenance with vendors and engineering staff.
• Liaise between tenants, vendors, and property management for service delivery.
• Maintain records of access cards, parking assignments, and overnight requests.
• Assist with vendor management and performance follow-up.
• Maintain organized records of invoices, contracts, POs, and correspondence.
• Conduct periodic property inspections for cleanliness and safety.
• Provide on-site support at multiple properties as needed.
• Assist Property Managers with budgeting, reporting, and special projects.
• Perform other duties as assigned.

Skills

Commercial property management

CAM reconciliations

Budgeting & accounting

IMPAK software

MS Office

Communication

Customer service

Organization

Time management

Team player

Tools

IMPAK software

Job description

Regis Property Mgt, LLC is seeking an Assistant Property Manager to support daily operations for a portfolio of commercial properties. You will manage invoicing, rent collections, COIs, lease administration, and tenant communications, while coordinating maintenance and vendor activities.

The ideal candidate brings 3–5+ years in property management, strong knowledge of CAM and leases, and proficiency in Excel and IMPAK.