Assistant COMMERCIAL Property Manager - Dallas, TX

1st Commercial Realty Group Inc.; Dallas (TX); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Dental

Life

Medical

Vision

Simple IRA

Employee Education Program

Professional Development

Job summary

1st Commercial Realty Group Inc. is seeking an Assistant Property Manager to support the Property Manager in daily operations of a commercial property, overseeing vendor contracts, maintenance, lease administration, delinquency follow-up, and monthly reporting.

The ideal candidate has 3+ years in commercial real estate, excellent customer service, strong organization, and proficiency in MS Word/Excel; a Real Estate License is preferred and a Bachelor's degree is a plus.

Qualifications

• 3+ years of related commercial real estate experience.
• Proficiency in MS Word and Excel.
• Experience with property management software is a strong plus.
• Strong organizational and communication skills.
• Real Estate License is preferred.

Responsibilities

• Assists in coordination of maintenance and necessary services and follows up to insure timely completion.
• Assists in solicitation and preparation of vendor bids and contracts; monitors vendor performance.
• Assists in rent collections, including following up on delinquencies, preparation of late notices and assessment of late fees.
• Verifies and codes vendor invoices for payment.
• Conducts routine property inspections.
• Acts as liaison between the Property Manager and tenants when the Property Manager is not available to tenants.
• Receives and takes action on all complaints and services from tenants at assigned properties.
• Assists with preparation of annual budgets and CAM reconciliations.
• Assists in the preparation of monthly reports as requested.
• Assists Property Manager in coordination of tenant construction to ensure rules and regulations are met and payments are processed with proper documentation.
• Assists with renovations and tenant move-ins and coordinates with tenants as necessary.
• Prepares lease abstracts for approval by Property Manager and Senior Property Manager.
• Coordinates marketing efforts as needed.
• Other duties as assigned.
• Up to 25% travel.

Skills

Commercial real estate experience

MS Word

MS Excel

Vendor management

Customer service

Communication skills

Attention to detail

Organizational skills

Driver's license

Education

High school diploma

Bachelor’s degree preferred

Tools

Property management software

Job description

Full-time

• Dental
• Life
• Medical
• Vision
• Simple IRA
• Employee Education Program
• Professional Development

$28.00/hr.-$31.00/hr.

Overview

The Assistant Property Manager is responsible for assisting the Property Manager in the overall operations of the property. Primary duties include ensuring the efficient operations through overseeing vendor contracts and maintenance, lease administration, delinquency follow up, invoice approvals and assisting in the preparation of monthly reports.

The ideal candidate having previous experience with a commercial property management company would be a team player have a strong value for providing exceptional customer service, balanced with a broad administrative foundation, keen eye for details, well organized, consistently meets deadlines and enjoys handing multiple projects at one time.

Responsibilities

• Assists in coordination of maintenance and necessary services and follows up to insure timely completion.
• Assists in solicitation and preparation of vendor bids and contracts. Monitors vendor performance and recommends modifications.
• Assists in rent collections, including following up on delinquencies, preparation of late notices and assessment of late fees. Tracks late payments and 3-Day Notices.
• Verifies and code vendor invoices for payment.
• Conducts routine property inspections.
• Acts as liaison between the Property Manager and tenants when the Property Manager is not available to tenants.
• Receives and takes action on all complaints and services from tenants at assigned properties.
• Assists with preparation of annual budgets and CAM reconciliations.
• Assists in the preparation of monthly reports as requested.
• Assists Property Manager in coordination of tenant construction to insure all rules and regulations are met and payments are processes with proper documentation if applicable.
• Assists with a wide variety of special projects associated with renovation and remodeling of tenant spaces, particularly with respect to new tenant move-ins and coordinates with tenants as necessary.
• Prepares lease abstracts for approval by Property Manager and Senior Property Manager.
• Coordinates marketing efforts as needed.
• Other duties as assigned.
• Up to 25% travel.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• 3+ years of related commercial real estate experience required.
• Proficiency in MS Word and Excel; property management software experience a strong plus.
• Basic understanding of commercial leases.
• Strong organizational skills.
• Ability to prioritize workload.
• Strong customer service/tenant relations skills.
• Strong communication skills (oral and written).
• Attention to detail and accuracy.
• Real Estate License is preferred.
• Valid driver licence and insurance.