Assistant Property Mgr

Liberty Bankers Insurance Group; Dallas (TX); On-site; USD 60,000 - 70,000; Full time

Job summary

Liberty Bankers Insurance Group seeks an Assistant Property Manager to support daily operations for a portfolio of commercial properties in Dallas. The role focuses on accurate billing, lease administration, and coordinating vendor services to deliver outstanding tenant experiences.

The ideal candidate brings 3–5+ years in property management, strong communication, and meticulous organization to ensure lease terms, CAM reconciliations, and audits are handled efficiently.

Qualifications

• 3–5+ years in commercial property management or related field.
• Knowledge of leases, CAM reconciliations, and basic accounting.
• Experience with IMPAK or similar property management systems.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong communication and customer service skills.
• Highly organized with attention to detail.

Responsibilities

• Process invoices and track payments across multiple properties.
• Generate and distribute monthly tenant billing statements.
• Calculate and reconcile monthly utility billbacks.
• Maintain COIs for tenants and vendors.
• Assist with lease administration and critical date tracking.
• Support rent collection and delinquencies follow-up.
• Coordinate tenant move-ins/move-outs and inspections.
• Serve as primary contact for tenant requests and concerns.
• Dispatch maintenance requests with vendors and engineers.
• Liaise between tenants, vendors and property management.
• Maintain records of access, parking, and overnight requests.
• Assist vendor management and contract tracking.
• Maintain organized invoices, contracts, PO's, and correspondence.
• Conduct periodic property inspections for safety and appearance.
• Provide on-site support at multiple properties as needed.
• Assist Property Managers with budgeting and reporting.

Skills

Communication

Customer service

Organization

Time management

Multitasking

Attention to detail

Teamwork

Independent worker

Deadline oriented

Microsoft Office

Tools

IMPAK

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant Property Mgr

Full Time Dallas, TX, US

4 days ago Requisition ID: 1104

Salary Range: $60,000.00 To $70,000.00 Annually

Assistant Property Manager (Commercial Real Estate)
Join Our Team and Help Deliver Exceptional Tenant Experiences

We are seeking a detail-oriented and service-driven Assistant Property Manager to support the day-to-day operations of a portfolio of commercial properties. This role is ideal for a proactive professional who thrives in a fast-paced environment and is passionate about delivering outstanding service to tenants and supporting property performance.

Key Responsibilities

• Process invoices and track payments in accordance with company procedures across multiple commercial properties
• Generate and distribute monthly tenant billing statements, ensuring accuracy and timeliness
• Calculate and reconcile monthly utility billbacks (e.g., electricity, water, HVAC)
• Maintain and track Certificates of Insurance (COIs) for tenants and vendors
• Assist with lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms
• Support rent collection efforts, including monitoring delinquencies and following up as needed
• Coordinate tenant move-ins and move-outs, including suite inspections and documentation
• Serve as the primary point of contact for tenant requests and concerns, providing prompt and professional resolution
• Dispatch and coordinate maintenance requests with vendors and engineering staff
• Act as a liaison between tenants, vendors, and property management to ensure efficient communication and service delivery
• Maintain records of building access cards, parking assignments, and overnight parking requests
• Assist with vendor management, including contract tracking, service scheduling, and performance follow-up
• Maintain organized records of invoices, contracts, purchase orders, and correspondence
• Conduct periodic property inspections to ensure cleanliness, safety, and overall asset appearance
• Provide on-site support at multiple properties as needed
• Assist Property Managers with budgeting, reporting, and special projects
• Perform other duties as assigned

Qualifications & Skills

• 3–5+ years of experience in commercial property management, property administration, or a related field
• Working knowledge of commercial leases, CAM reconciliations, and basic accounting principles
• Familiarity with property management systems (IMPAK experience preferred)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Highly organized with strong time management and multitasking abilities
• Detail-oriented with a high level of accuracy
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks and meet deadlines in a fast-paced setting

Preferred Qualifications

• Experience supporting multiple properties or a portfolio environment
• Basic understanding of building systems (HVAC, plumbing, electrical)
• Real estate license or pursuit of industry certifications (e.g., CPM, RPA) is a plus

What We Offer

• Competitive salary and benefits package
• Opportunities for professional growth and advancement
• Collaborative and supportive team environment
• Exposure to a diverse commercial property portfolio