Commercial Practice Group Coordinator

Baker McKenzie; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Baker McKenzie in Dallas, Texas, seeks a Practice Group Coordinator to oversee end-to-end billing processes, budget tracking, and administrative operations for the firm’s practice groups. Ideal candidates bring experience in a law firm or professional services environment, strong English communication, and proven ability to manage multiple projects with discretion and accuracy.

You will coordinate revenue cycle activities, oversee time entry and invoicing, and facilitate cross-team collaboration

Qualifications

• Bachelor's degree in Business or related field.
• Experience in a law firm or professional services environment is strongly preferred.
• Exceptional written and verbal communication skills in English.

Responsibilities

• Coordinate end-to-end billing processes to ensure accuracy, timeliness, and compliance.
• Monitor pre-bill review workflows and timely completion of billing milestones.
• Oversee attorney time entry compliance, tracking outstanding time and follow-up for accuracy and schedule.
• Review time entries, billing rates, matter setups, and related financial data for discrepancies before invoices are finalized.
• Partner with attorneys, finance teams, and shared service centers to ensure billing aligns with client terms.
• Coordinate invoice readiness and submission activities.
• Liaise between attorneys, local client revenue teams, and Manila-based service centers.
• Monitor accounts receivable activity and collections performance; follow up on outstanding balances.
• Review revenue cycle metrics and financial reports to identify risks and opportunities.
• Escalate billing, collections, or rate issues and drive cross-team resolution.

Skills

Strategic thinking

Business acumen

Project management

Multi-tasking

Relationship building

Stakeholder management

Attention to detail

Organizational skills

Discretion with confidential info

Communication

Education

Bachelor's degree in Business

Job description

Baker McKenzie seeks a Practice Group Coordinator in Dallas, Texas. The candidate's core responsibilities will include:

• Coordinate end-to-end billing processes to ensure accuracy, timeliness, and compliance.
• Monitor pre-bill review workflows and ensure timely completion of all billing milestones.
• Oversee attorney time entry compliance, proactively tracking outstanding time and following up to ensure entries are completed accurately and on schedule.
• Review time entries, billing rates, matter setups, and related financial data to identify discrepancies, anomalies, or potential issues before invoices are finalized.
• Partner closely with attorneys, finance teams, and shared service centers to ensure billing information is accurate, complete, and aligned with client engagement terms.
• Coordinate invoice readiness and submission activities.
• Act as a liaison between attorneys, local client revenue teams, and Manila-based service center teams supporting the practice group clients.
• Monitor accounts receivable activity and collections performance, proactively identifying issues and driving follow-up on outstanding balances.
• Conduct regular reviews of revenue cycle metrics and financial reports to identify risks, trends, and opportunities for improvement.
• Escalate billing, collections, or rate-related issues in a timely manner and work across teams to facilitate resolution.
  

Baker McKenzie seeks a Practice Group Coordinator in Dallas, Texas. The candidate's core responsibilities will include:

1. Revenue Cycle Management & Financial Oversight

• Coordinate end-to-end billing processes to ensure accuracy, timeliness, and compliance.
• Monitor pre-bill review workflows and ensure timely completion of all billing milestones.
• Oversee attorney time entry compliance, proactively tracking outstanding time and following up to ensure entries are completed accurately and on schedule.
• Review time entries, billing rates, matter setups, and related financial data to identify discrepancies, anomalies, or potential issues before invoices are finalized.
• Partner closely with attorneys, finance teams, and shared service centers to ensure billing information is accurate, complete, and aligned with client engagement terms.
• Coordinate invoice readiness and submission activities.
• Act as a liaison between attorneys, local client revenue teams, and Manila-based service center teams supporting the practice group clients.
• Monitor accounts receivable activity and collections performance, proactively identifying issues and driving follow-up on outstanding balances.
• Conduct regular reviews of revenue cycle metrics and financial reports to identify risks, trends, and opportunities for improvement.
• Escalate billing, collections, or rate-related issues in a timely manner and work across teams to facilitate resolution.
  

2. Budget, Expense & Overtime Management

• Assist practice group leadership with budget tracking, forecasting, and financial reporting activities.
• Monitor practice group financial performance against budget and identify variances requiring attention.
• Review and coordinate approval of practice group expenses.
• Track and monitor overtime usage across support teams.
• Identify spending trends and recommend cost-control measures and operational efficiencies.
• Support leadership in evaluating resource allocation and utilization to ensure effective financial management.
  

3. Administrative & Operational Support

• Coordinate local practice group meetings, including preparation of meeting agendas, materials, follow-ups, and action tracking.
  

4. Workflow & Communication Coordination

• Streamline administrative workflows across the practice.
• Ensure consistent and transparent communication channels.
• Improve alignment between Attorneys, Business Professionals, Finance, Operations, and Shared Service Center teams.
• Proactively identify process gaps, operational inefficiencies, or compliance concerns and coordinate corrective actions with the appropriate stakeholders.

Qualifications

• Bachelor's degree in Business, or a related field.
• Experience in a law firm or professional services environment is strongly preferred.
• Exceptional written and verbal communication skills in English.

Skills & Experience

• Strong strategic thinking and business acumen.
• Experience managing multiple projects and competing priorities in a fast-paced environment.
• Excellent relationship-building and stakeholder management skills.
• Strong attention to detail, organization, and project management capabilities.
• Ability to handle confidential information with discretion and professionalism.