Legal Assistant Dallas

Consultative Search Group; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Our client, a global law firm, seeks an Assistant in Dallas to deliver exceptional client service and administrative support to attorneys. The role emphasizes proactivity, ensuring lawyers' needs are met and office operations run smoothly.

Responsibilities span service liaison, intake, billing, filings, lawyer and practice administration, and marketing support. The ideal candidate has 5+ years in legal or professional services, proficiency with MS Office, and strong writing and organizational

Qualifications

• Minimum of 5 years experience in legal and/or professional services.
• High School diploma or equivalent required; Bachelor’s degree preferred.
• Proficiency with MS Office (Word, PowerPoint, Excel, Outlook) and time entry/billing systems.
• Excellent grammar, written and verbal communication, and organizational skills.
• Ability to work under pressure, prioritize tasks, and meet deadlines.
• Energetic self-starter with strong customer service orientation.

Responsibilities

• Serve as a knowledgeable resource about the firm and liaise with multiple departments.
• Onboard new clients, manage matters, and oversee related billing and calendaring.
• Assist lawyers with court filings and coordinate with Court Services.
• Support trial and deal teams, including drafting documents and coordinating travel.
• Maintain calendars, email, phones, and notary services; provide translation if needed.
• Prepare marketing materials and support BD activities as required.

Skills

Customer service

Proactiveness

Communication

Organization

Education

High School diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Intapp

Elite billing

ECF

LexisNexis

PACER

Job description

Our client (a global law firm) is looking for an Assistant out of their Dallas office. This high-touch, high-visibility role will provide exceptional client service and administrative support to attorneys, while also exhibiting a willingness to help any employee, visiting attorney, or client needing in-office assistance. The hallmark of this role is proactivity: leaning in and following up with their lawyers to support their practice needs and the needs of their clients.

Essential Duties and Responsibilities

Service Liaison

• Serve as a highly knowledgeable resource about the firm
• Collaborate with off‑site word processing services, onsite Duplication and Office Services teams, Travel, Billing, and other firmwide departments to delegate work, provide quality checks, and meet deadlines
• Act as liaison between lawyers and IT User Support to address technical/software issues
• Collaborate with other Assistants across offices and departments/teams to ensure efficient and high‑level support for lawyers, practice groups, and case/deal teams

Intake, Billing, and Filings

• Onboard new clients and open new matters in accordance with Conflicts Department procedures and oversee all related billing, calendaring, file and data maintenance
• Assist lawyers with court filings, act as liaison with Court Services Department

Lawyer and Practice Administration

• Clear understanding of Litigation and Corporate practices and associated business and operational processes, with the ability to work across the respective practice’s support, including business development and practice support teams
• Work directly with case teams and associated vendors to support and meet relevant needs, including trial space selection, translation services, and court reporters, among others
• Provide support to trial and deal teams in a firm‑billable project assistant capacity, including as the onsite assistant for trial teams—a role that may entail after‑hours and weekend work and include travel
• Work directly with deal teams to support and meet relevant needs, including preparing initial set of draft financing/M&A documents, signature packets (using DocuSign), and closing binders
• Support attorney case‑related work, including document edits, research projects (compiling data into spreadsheets, pulling requested cases, etc.), and client or government letter drafts
• Provide meeting and travel support
• Perform filing, photocopying, scanning, faxing, compiling, mailing/delivery, and distribution of documents
• Manage and maintain lawyers’ calendars, email inbox, telephone calls and messages; anticipate items that require follow‑up
• Maintain your notary certification and provide notary services when requested
• Provide translation services if applicable, and coordinate translation services if requested

Marketing and Business Development

• Assemble marketing materials (lawyers’ biographies, one‑pagers, pitch materials), using PowerPoint as required
• Request updates to lawyers’ biographies in collaboration with BD team
• Maintain lawyers’ contacts in Outlook and firm CRM
• Conduct internet research and coordinate with the knowledge services team to pull articles to support lawyers’ BD efforts
• Update BD team on lawyers’ BD activities (meetings, meals, speaking engagements, conference attendance)
• Submit sponsorships and charitable contribution invoices
• Provide support for BD‑related events

Knowledge, Skills and Experience

• Minimum of 5 years experience working in a legal and/or professional services environment.
• High School diploma or equivalent is required
• Bachelor’s degree is preferred
• Must be proficient using MS Office products (Word, PowerPoint, Excel, Outlook), , have a minimum typing speed of 50 WPM, and be familiar with Intapp time entry, Elite billing systems, ECF, State and Federal Court rules, Lexis Nexis, PACER, ALN and eDocs
• Must have excellent grammar, communication and organizational skills (on-line and paper), as well as the ability to work under pressure and prioritize to meet deadlines
• Energetic self‑starter who is highly customer service oriented and can work in a fast‑paced, team environment
• Must be able to work overtime as needed
• Must be able to work in the office full time, when needed / requested.
• Must have demonstrated strong administrative skills in areas of organization, attention to detail, and travel and meeting planning
• Must possess exemplary writing skills, excellent communication, interpersonal and organizational skills
• Must be forward thinking, proactive, and able to demonstrate initiative while managing and meeting deadlines
• Must be able to keep projects on track while following up to ensure all parties are kept abreast on status of projects

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