Commercial HVAC Project Coordinator – Growth & Benefits

ColdTech Refrigeration; North Las Vegas (NV); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance for employees

Dental, vision, life insurance

Short- and long-term disability

401(k) with strong company match

PTO and paid holidays

Job summary

ColdTech Refrigeration in North Las Vegas, NV is looking for a Commercial HVAC Project Coordinator to support field operations and project management. The role emphasizes organizing, scheduling, and documenting activities for multiple crews.

The ideal candidate has 1–2 years of admin/ops experience, strong Excel skills, and excellent communication. Competitive pay, weekly pay, and full benefits are offered.

Qualifications

• 1–2 years of administrative, operations, or office coordination experience.
• Proficiency in Microsoft Excel and Office with reporting capabilities.
• Strong organizational skills and ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Attention to detail and commitment to accurate records.
• Ability to work in a fast-paced environment supporting multiple teams.

Responsibilities

• Coordinate travel arrangements for field crews, including vehicles and schedules.
• Manage permits, licensing, and compliance documentation for job sites.
• Communicate with subcontractors, vendors, and customers to confirm schedules and project requirements.
• Process and track purchase orders, invoices, and job-related expenses.
• Maintain accurate project records, documentation, and crew schedules.
• Assist with payroll and per diem processing for traveling employees.
• Prepare and maintain Excel spreadsheets and reports for job costs, travel budgets, and expense tracking.
• Provide administrative support to project managers and field operations teams.
• Assist with other project coordination and administrative tasks as needed.

Skills

Excel

Office suite

Tools

NetSuite

Paylocity

PDF editing

Job description

ColdTech Refrigeration in North Las Vegas, NV is looking for a Commercial HVAC Project Coordinator to support field operations and project management. The role emphasizes organizing, scheduling, and documenting activities for multiple crews.

The ideal candidate has 1–2 years of admin/ops experience, strong Excel skills, and excellent communication. Competitive pay, weekly pay, and full benefits are offered.