Commercial HVAC Project Coordinator

ColdTech Refrigeration; North Las Vegas (NV); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance for employees

Dental, vision, life insurance

Short- and long-term disability

401(k) with strong company match

PTO and paid holidays

Job summary

ColdTech Refrigeration in North Las Vegas, NV is looking for a Commercial HVAC Project Coordinator to support field operations and project management. The role emphasizes organizing, scheduling, and documenting activities for multiple crews.

The ideal candidate has 1–2 years of admin/ops experience, strong Excel skills, and excellent communication. Competitive pay, weekly pay, and full benefits are offered.

Qualifications

• 1–2 years of administrative, operations, or office coordination experience.
• Proficiency in Microsoft Excel and Office with reporting capabilities.
• Strong organizational skills and ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Attention to detail and commitment to accurate records.
• Ability to work in a fast-paced environment supporting multiple teams.

Responsibilities

• Coordinate travel arrangements for field crews, including vehicles and schedules.
• Manage permits, licensing, and compliance documentation for job sites.
• Communicate with subcontractors, vendors, and customers to confirm schedules and project requirements.
• Process and track purchase orders, invoices, and job-related expenses.
• Maintain accurate project records, documentation, and crew schedules.
• Assist with payroll and per diem processing for traveling employees.
• Prepare and maintain Excel spreadsheets and reports for job costs, travel budgets, and expense tracking.
• Provide administrative support to project managers and field operations teams.
• Assist with other project coordination and administrative tasks as needed.

Skills

Excel

Office suite

Tools

NetSuite

Paylocity

PDF editing

Job description

Description

Commercial HVAC Project Coordinator

North Las Vegas, NV | Weekly Pay | Full Benefits

ColdTech Refrigeration is hiring a Commercial HVAC Project Coordinator to support our field operations and project management teams in North Las Vegas, Nevada.

ColdTech is a leading commercial service provider across the Intermountain West, supporting restaurants, grocery stores, convenience stores, schools, and industrial facilities. We're looking for an organized, detail-oriented professional who enjoys keeping projects organized, coordinating logistics, and supporting field teams.

This is a great opportunity for someone with administrative or operations experience who wants to grow their career in the commercial HVAC industry.

What We Offer

• Competitive hourly pay, depending on experience
• Weekly pay
• Company-paid medical insurance for employees
• Dental, vision, life, and short- and long-term disability insurance options
• 401(k) with a strong company match
• Up to 20 days of PTO, plus paid holidays

What You'll Do

• Coordinate travel arrangements for field crews, including vehicles and schedules.
• Manage permits, licensing, and compliance documentation for job sites.
• Communicate with subcontractors, vendors, and customers to confirm schedules and project requirements.
• Process and track purchase orders, invoices, and job-related expenses.
• Maintain accurate project records, documentation, and crew schedules.
• Assist with payroll and per diem processing for traveling employees.
• Prepare and maintain Excel spreadsheets and reports for job costs, travel budgets, and expense tracking.
• Provide administrative support to project managers and field operations teams.
• Assist with other project coordination and administrative tasks as needed.

What We're Looking For

• 1–2 years of administrative, operations, or office coordination experience. Construction or HVAC experience is a plus.
• Proficiency in Microsoft Office, particularly Excel, including formulas, spreadsheets, and reporting.
• Strong organizational skills and the ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Attention to detail and a commitment to maintaining accurate records.
• Ability to work effectively in a fast-paced environment while supporting multiple teams.

Additional Experience We Value

Experience with PDF editing, NetSuite, Paylocity, purchase orders, job costing, or construction project documentation is a plus.

If you're organized, dependable, comfortable working with spreadsheets, and ready to contribute to a growing commercial HVAC operation, we'd like to hear from you.