Commercial Construction Office Administrator – Tampa (On‑Site)

ConstructoMax Corporation; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

ConstructoMax Corporation in Tampa, FL seeks an Office Administrator to manage day-to-day operations on-site. The role requires strong organizational skills, a background in commercial construction, and the ability to coordinate between field crews and clients.

Responsibilities include handling calls, routing leads, maintaining project files, tracking permits, and supporting accounting and operations. A high school diploma is required, with post-secondary training a plus, and Spanish is a

Qualifications

• Commercial construction experience is required and candidates without it will not be considered.
• Two or more years in an office administration or front-office role within commercial construction, roofing, or a related trade.
• High school diploma or equivalent. Post-secondary education or certification in office administration is a plus.
• Office administration and administrative support skills sufficient to manage daily operations, scheduling, and documentation independently.
• Effective written and verbal communication, including the ability to coordinate information between field crews, office staff, clients, and vendors.
• Customer service skills for handling client, vendor, and visitor interactions professionally and responding to inquiries promptly.
• Proficiency with Microsoft Office and Google Workspace and with standard office equipment.
• High attention to detail, strong organizational skills, and the ability to prioritize in a fast‑paced environment.
• Ability to work on‑site in Tampa, FL with reliable and consistent attendance.
• Conversational Spanish is useful in this role.

Responsibilities

• Handle day-to-day office operations, including answering calls and email and greeting visitors.
• Route new leads to estimating and keep clients updated on job status.
• Build and maintain project files in hard copy and digital form (contracts, change orders, permits, reports).
• Track permit and lien deadlines to prevent lapse and assemble closeout packages and warranty letters.
• Prepare documentation for accounting and operations and manage daily scanning, mail, supplies, and filing.
• Support field and office teams; serve as first point of contact for building owners.

Skills

Commercial construction

Office administration

Customer service

Communication

Microsoft Office

Google Workspace

On-site work

Spanish (conversational)

Education

High school diploma

Post-secondary in office admin (plus)

Tools

Google Workspace

Office equipment

Job description

ConstructoMax Corporation in Tampa, FL seeks an Office Administrator to manage day-to-day operations on-site. The role requires strong organizational skills, a background in commercial construction, and the ability to coordinate between field crews and clients.

Responsibilities include handling calls, routing leads, maintaining project files, tracking permits, and supporting accounting and operations. A high school diploma is required, with post-secondary training a plus, and Spanish is a