Commercial Assistant Property Manager

Ascend Talent Solutions; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Ascend Talent Solutions seeks a Commercial Assistant Property Manager for a multi-tenant property in Northern California. The role works with Property Manager, Asset Manager, and Engineering teams to ensure fiscal and real property management excellence.

Responsibilities include financial reporting, project managing tenant improvements, maintaining vendor relationships, and overseeing CAM charges, insurance certificates, and capital projects.

Qualifications

• At least 3 years as an Assistant Property Manager.
• Strong finance and building operations knowledge.
• Excellent communication and customer service.
• Ability to develop long-term tenant relationships.
• Proficient with CRE software for property management.

Responsibilities

• Coordinate tenant move-ins and move-outs and prepare related documents.
• Assist with aging reports and delinquency follow-ups.
• Interface with tenants and vendors on work orders, maintenance, and events.
• Assist with CAM charges, tax assessments, and billing adjustments.
• Ensure timely processing of standard tenant charges including after-hours HVAC.
• Oversee vendor insurance certificates and contract services.
• Prepare tenant lease abstracts and maintain tenant files.
• Support oversight of capital and TI projects.
• Lead regular property inspections with janitorial and service providers.
• Develop strong relationships with tenants and vendors.

Skills

Finance knowledge

Building operations

Communication skills

Problem solving

Analytical skills

Customer service

Tenant relationship management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Yardi

MRI

Timberline

Building Engines

Job description

Our client is one of the largest Commercial Real Estate and Property Management companies in California developing its commercial portfolio in Northern California focused on converting and increasing the value of well-located office and industrial properties needs a highly organized and detail oriented Commercial Assistant Property Manager for a multi-tenant property with active facilities and space management.

Job Description

The Commercial Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Commercial Assistant Property Manager will be actively participating in the preparation of the monthly and annual financial reporting packages, project managing above standard work for tenants including suite improvements and maintenance. Establishing and maintaining relationships with building vendors driving high quality work and service. Additional responsibilities for the Commercial Assistant Property Manager will include the following:

Responsibilities Include

• Manage all tenant correspondence, move-in's and move-out's, and preparation of all related documents variances
• Assist Property Manager with the aging report and following up on delinquencies
• Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects and events
• Assist Property Manager with all tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
• Oversee tenant and vendor insurance certificates
• Participate in performance oversight of all service contractors who perform contract services
• Prepare tenant lease abstracts
• Ensure tenant files are complete and in compliance with building standards
• Assist in overseeing various capital and TI projects
• Responsible for leading regular inspections of properties with janitorial and other building service providers
• Develop strong relationships with tenants and vendors

Position Requirements

• 3 years as an Assistant Property Manager
• Strong knowledge of finance and building operations with excellent communication skills.
• Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
• Professional with exceptional problem solving and analytical skills.
• Excellent customer service skills and ability to develop long term relationships with tenants.