Collegiate High School Secretary: 4-Day Week + Benefits

Northwest Florida State College; Florida; On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid leave

36-hour workweek (some depts)

Life insurance offered

Dental and vision optional

Job summary

Northwest Florida State College seeks a School Secretary for the Collegiate High School. This 12-month position reports to the Collegiate High School Principal and provides clerical support to deans, faculty, staff, and students.

Responsibilities include composing and proofreading official correspondence, managing mail and files, handling attendance records, coordinating enrollment, and communicating with parents and visitors.

Qualifications

• High School Diploma, GED plus 1-4 years relevant work experience
• Ability to effectively deal with a variety of personalities and communicate with the public
• Computer skills in word processing, data management, and use of educational software
• Thorough knowledge of writing skills and basic rules of grammar

Responsibilities

• Provides clerical support to deans, chairs, faculty, and staff
• Serves as contact for faculty, callers, parents, students, and visitors, assesses needs and urgency
• Prepares and proofs official correspondence, memoranda, minutes, presentations, charts, and other documents
• Receives and screens calls
• Handles incoming and outgoing mail
• Setups and maintains specialized office files and confidential student data
• Assists with enrollment of students
• Submits facilities and IT requests
• Collaborates with administration, faculty, and staff to ensure student success
• Performs routine secretarial duties for the office including preparing and maintaining files for all correspondence for the Principal
• Stocks and maintains office supplies and duplicates materials for school functions
• Maintains routine office filing system and archiving
• Prepares mailings of Collegiate High School correspondence
• Prepares and maintains daily attendance of the students
• Prepares and emails the Collegiate High School quarterly newsletter and CHS updates

Skills

Communication skills

proofreading skills

Multitasking

Education

High School Diploma or GED

Tools

Word processing

Data management

Educational software

Job description

Northwest Florida State College seeks a School Secretary for the Collegiate High School. This 12-month position reports to the Collegiate High School Principal and provides clerical support to deans, faculty, staff, and students.

Responsibilities include composing and proofreading official correspondence, managing mail and files, handling attendance records, coordinating enrollment, and communicating with parents and visitors.