College Administrative & Events Coordinator

California State University-San Bernardino; San Bernardino (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

California State University, San Bernardino is seeking an Administrative Support Coordinator to provide administrative and front office support for the College of Natural Sciences under the Associate Dean. Responsibilities include handling inquiries, coordinating front-office operations, procurement, pay warrants, classroom changes, and event logistics.

The role requires a High School diploma or equivalent with at least three years of clerical experience, thorough knowledge of university

Qualifications

• Minimum: High School diploma or equivalent and three years of progressively responsible experience in general office clerical or secretarial work.
• Experience to be fully functional in all technical aspects of work assignments.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to independently handle multiple work unit priorities and projects.

Responsibilities

• Coordinate front-office operations including responding to inquiries, scheduling, mail, errands, golf cart coordination, and office equipment service requests.
• Coordinate procurement of office supplies and equipment and monitor inventory levels.
• Process pay warrants receipt, distribution, tracking, and pickup for faculty, staff, and student employees.
• Assist CNS departments with class changes and student enrollment transactions including permits, holds, and add/drop requests.
• Coordinate and execute college-wide events (Commencement, Homecoming, lectures, receptions).
• Arrange event logistics including venues, catering, speaker agreements, and on-site support.
• Prepare and process direct pay requests, hospitality expense forms, and independent contractor requisitions.

Skills

Professionalism

Multitasking

Communication skills

Education

High School diploma or equivalent

Tools

PeopleSoft

Job description

California State University, San Bernardino is seeking an Administrative Support Coordinator to provide administrative and front office support for the College of Natural Sciences under the Associate Dean. Responsibilities include handling inquiries, coordinating front-office operations, procurement, pay warrants, classroom changes, and event logistics.

The role requires a High School diploma or equivalent with at least three years of clerical experience, thorough knowledge of university