Administrative & Operations Coordinator

The California State University; San Bernardino, Northern (CA, KY); Hybrid; USD 49,000 - 71,000; Full time

Benefits offered by this job

Benefits package

Paid holidays

Job summary

The California State University, San Bernardino is seeking an Administrative Support and Operational Coordination professional to assist the Executive Director of Risk Management and the Director of Environmental Health & Safety. The role focuses on calendar management, meeting coordination, routine correspondence, and budget tracking to keep department operations running smoothly.

Responsibilities include process improvement, recordkeeping, KPI reporting, front-office support, and coordinating

Qualifications

• High School diploma or equivalent with five years of general office experience.
• Strong knowledge of university policies and procedures.
• Proficiency in office software and ability to work independently.

Responsibilities

• Coordinate administrative support for executives, including calendars and meetings.
• Improve workflows and maintain SharePoint/Smartsheet systems.
• Maintain department records, budgets, and KPI reporting.
• Provide front-office support and customer service to campus stakeholders.
• Assist with planning departmental trainings and events.

Skills

Office software

Policy interpretation

Budget tracking

Customer service

Calendar management

Communication skills

Education

High School diploma

Tools

PeopleSoft

Adobe Sign

SharePoint

Smartsheet

Microsoft 365

Job description

The California State University, San Bernardino is seeking an Administrative Support and Operational Coordination professional to assist the Executive Director of Risk Management and the Director of Environmental Health & Safety. The role focuses on calendar management, meeting coordination, routine correspondence, and budget tracking to keep department operations running smoothly.

Responsibilities include process improvement, recordkeeping, KPI reporting, front-office support, and coordinating