College Administrative & Events Coordinator

RiseMe; San Bernardino (CA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

CalPERS retirement system

Paid holidays

Vacation and sick leave

Job summary

California State University, San Bernardino is seeking an Administrative Support Coordinator to provide administrative and front-office support for the College of Natural Sciences. The role includes coordinating front-office operations, procurement, pay warrants, class changes, and college-wide events.

The position requires strong organizational skills and adherence to university policies. Work is full-time, on-site, with occasional evenings and weekends.

Qualifications

• High School diploma or equivalent with 3 years of progressively responsible general office clerical experience.
• Ability to be fully functional in all technical aspects of work assignments.
• Thorough knowledge of university policies, procedures, and infrastructure.
• Strong command of English grammar, punctuation and spelling.
• Ability to independently handle multiple priorities and projects.
• Familiarity with budget policies and ability to track financial data.
• Ability to draft correspondence and standard reports.
• Experience with a range of office systems and technology.

Responsibilities

• Coordinate front-office operations and respond to Dean's Office inquiries; manage conference room scheduling and campus errands.
• Oversee procurement of office supplies and equipment in line with policies and budget guidelines.
• Manage pay warrants and distribution for faculty, staff, and student employees according to procedures.
• Assist with class changes and student enrollment transactions, including permits and add/drop requests.
• Coordinate and execute college-wide events in collaboration with Deans and Associate Deans, including ceremonies and receptions.
• Handle event logistics: venue reservations, catering, speaker agreements, and on-site support during evenings/weekends.
• Prepare direct pay requests and hospitality expense forms with accurate documentation and policy compliance.

Skills

Front office operations

Communication

Multi-tasking

Education

High School diploma or equivalent

Tools

PeopleSoft

Job description

California State University, San Bernardino is seeking an Administrative Support Coordinator to provide administrative and front-office support for the College of Natural Sciences. The role includes coordinating front-office operations, procurement, pay warrants, class changes, and college-wide events.

The position requires strong organizational skills and adherence to university policies. Work is full-time, on-site, with occasional evenings and weekends.