Code Enforcement Administrative Assistant

CITY OF GEORGETOWN; Georgetown (KY); On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

Free medical insurance

Dental insurance

Disability insurance

Life insurance

Job summary

The City of Georgetown is seeking an Administrative Assistant to support the Code Enforcement division within the Fire Department. This role involves secretarial tasks, typing, report transcription, and handling routine correspondence.

Candidates should have a high school diploma or GED with related experience. Strong organizational and communication skills are essential for coordinating schedules and public inquiries in a busy office setting.

Qualifications

• Graduation from high school or equivalent (G.E.D.) supplemented by two years related work experience (secretarial or computer field) and/or specialized training.

Responsibilities

• Essential: Serves as secretary for Code Enforcement division, within the Fire Department.
• Types correspondence from rough draft; may personally compose routine replies.
• Ensures written materials are grammatically correct.
• Transcribes reports and other materials.
• Reviews and collects information from various sources; compiles and prepares reports.
• May maintain appointment calendar for supervisor.
• May serve as receptionist for department, directing visitors or callers to appropriate office or person, answering telephone inquiries, giving general information in response to public inquiries, etc.
• Assists in compiling and recording required records.
• Requisitions supplies for division or program as needed.
• Maintains budget by verifying, entering and creating purchase orders.
• Maintains accounting records.
• May perform special projects as assigned by the Assistant Chief.
• May perform other duties as assigned by supervisors.

Skills

Secretarial duties

Microsoft Office

Report transcription

Budget basics

Interpersonal skills

Education

High School Diploma or GED

Job description

The City of Georgetown is seeking an Administrative Assistant to support the Code Enforcement division within the Fire Department. This role involves secretarial tasks, typing, report transcription, and handling routine correspondence.

Candidates should have a high school diploma or GED with related experience. Strong organizational and communication skills are essential for coordinating schedules and public inquiries in a busy office setting.