Administrative Assistant

CITY OF GEORGETOWN; Georgetown (KY); On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

Free medical insurance

Dental insurance

Disability insurance

Life insurance

Job summary

The City of Georgetown is seeking an Administrative Assistant to support the Code Enforcement division within the Fire Department. This role involves secretarial tasks, typing, report transcription, and handling routine correspondence.

Candidates should have a high school diploma or GED with related experience. Strong organizational and communication skills are essential for coordinating schedules and public inquiries in a busy office setting.

Qualifications

• Graduation from high school or equivalent (G.E.D.) supplemented by two years related work experience (secretarial or computer field) and/or specialized training.

Responsibilities

• Essential: Serves as secretary for Code Enforcement division, within the Fire Department.
• Types correspondence from rough draft; may personally compose routine replies.
• Ensures written materials are grammatically correct.
• Transcribes reports and other materials.
• Reviews and collects information from various sources; compiles and prepares reports.
• May maintain appointment calendar for supervisor.
• May serve as receptionist for department, directing visitors or callers to appropriate office or person, answering telephone inquiries, giving general information in response to public inquiries, etc.
• Assists in compiling and recording required records.
• Requisitions supplies for division or program as needed.
• Maintains budget by verifying, entering and creating purchase orders.
• Maintains accounting records.
• May perform special projects as assigned by the Assistant Chief.
• May perform other duties as assigned by supervisors.

Skills

Secretarial duties

Microsoft Office

Report transcription

Budget basics

Interpersonal skills

Education

High School Diploma or GED

Job description

Job Details

Job Location: City of Georgetown - Georgetown, KY 40324

Position Type: Full Time

Salary Range: $39,732.00 - $49,076.00 Salary/year

Travel Percentage: None

Job Category: Admin - Clerical

Administrative Assistant

Equal Opportunity Employer

Drug Free Workplace

Any applicant who needs ADA accommodation in the employment selection process will request the accommodation from the human resources director.

Applicants have rights under Federal Employment Laws. See links below.

Family Medical Leave Act

Equal Employment Opportunity

Equal Employment Opportunity Supplement

Employee Polygraph Protection Act

CHARACTERISTICS OF POSITION

Under general supervision, performs administrative duties for the Code Enforcement division.

GENERAL DUTIES AND RESPONSIBILITIES

• Essential: Serves as secretary for Code Enforcement division, within the Fire Department.
• Types correspondence from rough draft; may personally compose routine replies.
• Ensures written materials are grammatically correct.
• Transcribes reports and other materials.
• Reviews and collects information from various sources; compiles and prepares reports.
• May maintain appointment calendar for supervisor.
• May serve as receptionist for department, directing visitors or callers to appropriate office or person, answering telephone inquiries, giving general information in response to public inquiries, etc.
• Assists in compiling and recording required records.
• Requisitions supplies for division or program as needed.
• Maintains budget by verifying, entering and creating purchase orders.
• Maintains accounting records.
• May perform special projects as assigned by the Assistant Chief.
• May perform other duties as assigned by supervisors.
• Non-essential: None.

Qualifications

• Training and/or Experience: Graduation from high school or equivalent (G.E.D.) supplemented by two years related work experience (secretarial or computer field) and/or specialized training.

SPECIAL KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge: Knowledge of practices, procedures, systems, ordinances and policies of the Fire Department or program(s) within the Department.
• Knowledge: Knowledge of business English, spelling, arithmetic, punctuation, grammar, and filing.
• Knowledge: Knowledge of standard office equipment.
• Knowledge: Knowledge of City government and applicable federal, state and local laws and ordinances.
• Knowledge: Basic knowledge necessary for maintaining a budget.
• Skills: Skill in the use of computer and other standard office equipment.
• Abilities: Ability to gather information and to prepare and maintain clear and concise reports.
• Abilities: Ability to review forms, reports and other types of documents insuring accuracy and completeness.
• Abilities: Ability to type accurately.
• Abilities: Ability to establish and maintain effective working relationships with other City officers, employees and the general public.

SPECIAL LICENSING REQUIREMENTS

• Valid Kentucky driver’s license required.

ADDITIONAL REQUIREMENTS

• Processes: Must maintain flexibility in daily operations.
• Review of Work: Occasionally spot‑checks completed work.
• Analytical Requirements: Analysis based on precedent.
• Public/Internal Contact: Public 50%; Internal 50%.
• Mental Effort: Moderate.
• Interruptions: Constant.
• Work Environment: Office Setting.
• Physical Demands: Lifting: Work is typically performed in an office setting requiring intermittent sitting, standing, or stooping. Lifting objects (less than twenty‑five pounds) is a requirement.
• Use of Equipment: Normal office equipment (telephone, computer, copier, etc.).
• Vehicle Operations: May occasionally operate vehicle, but not essential function of the job class.

Drug Free Workplace Policy

All employees of the City shall be and remain drug and alcohol free at all times when working for the City or engages in activities related to work.

Benefits

• The City of Georgetown offers a rich benefit plan including free medical, dental, disability and life insurance.