Code & Building Compliance Admin Specialist

City of Benton Harbor; Benton Harbor (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Benton Harbor is seeking an Administrative Assistant to support the Building & Code Compliance operations within the Public Safety Department. This role requires discretion, independent judgment, and the ability to handle confidential information and deadlines.

The successful candidate will manage clerical tasks, coordinate calendars, assist with FOIA requests, prepare reports, process revenues, and support inspectors.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Valid Michigan Driver’s License.
• Two or more years in office support or public/high-level office settings.
• Pre-employment drug screening and background check required.
• Ability to work after hours if needed.

Responsibilities

• Gathers facts and prepares reports requiring research and inquiries.
• Performs clerical duties including typing, records, mail, supplies, and filing.
• First point of contact for calls and inquiries; screens and directs as needed.
• Coordinate Building Official and Inspector calendars.
• Research and compile data for monthly and annual reports.
• Process and balance revenues until deposited with Finance daily.
• Oversee issuance of permits, licenses, invoices, payments, and documents.
• Assist inspectors with documentation and FOIA requests.
• Support deputy director of Public Safety as needed.

Skills

BS&A software

Typing 50 wpm

Confidentiality

Communication

Office software

Customer service

Education

High school diploma or equivalent

Associate's degree preferred

Tools

BS&A

Word

Excel

Outlook

PowerPoint

Job description

The City of Benton Harbor is seeking an Administrative Assistant to support the Building & Code Compliance operations within the Public Safety Department. This role requires discretion, independent judgment, and the ability to handle confidential information and deadlines.

The successful candidate will manage clerical tasks, coordinate calendars, assist with FOIA requests, prepare reports, process revenues, and support inspectors.