Coaching & Programs Coordinator — Hybrid, Career Education

Harvard University; Massachusetts; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance from day one

Tuition assistance

Wellbeing resources

Commuter benefits

Retirement plan

Campus perks

Job summary

Harvard Business School seeks a Coaching & Programs Coordinator to lead the administration of coaching platforms and to manage MBA and Alumni coaching program operations. You will coordinate invoicing, onboarding, communications, and staffing for Coach-on-Call and annual Coach Training events.

The role covers MBA programming, resume reviews, interview practice, and event management. A hybrid Boston-based position, with on-site presence required several days weekly.

Qualifications

• High School Diploma, GED, or equivalent is required.
• 5+ years of experience in administrative support roles is required.
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.

Responsibilities

• Serve as the primary administrator for coaching platforms used by MBA and Alumni Coaching Programs (Fieldglass, 12twenty, CareerLeader, Qualtrics, Teams, SharePoint).
• Manage weekly coach invoicing for 50+ coaches, schedule 5+ annual Peer Review Zoom meetings, and support coaches with ongoing communications.
• Onboard new coaches via Zoom, provide event information, and respond to coaching-related inquiries from the CPD mailbox.
• Coordinate staffing for Coach-on-Call, hire student workers, and manage Coach Training logistics (May, 60+ attendees).
• Lead MBA programming activities including resume reviews, drop-ins, practice interviews, and event calendar management.

Skills

MS Office

Administrative support

Communication skills

Team collaboration

Education

High School Diploma or GED

Tools

Fieldglass

12twenty

CareerLeader

Qualtrics

SharePoint

Teams

Job description

Harvard Business School seeks a Coaching & Programs Coordinator to lead the administration of coaching platforms and to manage MBA and Alumni coaching program operations. You will coordinate invoicing, onboarding, communications, and staffing for Coach-on-Call and annual Coach Training events.

The role covers MBA programming, resume reviews, interview practice, and event management. A hybrid Boston-based position, with on-site presence required several days weekly.