Administrative Coordinator — Hybrid Office & Projects

Harvard University; Boston (MA); Hybrid; USD 38,875 - 45,000; Part time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Tuition assistance and reimbursement

Commuter benefits

Campus perks

Job summary

Harvard University, through Harvard Business School Online, seeks an Administrative Coordinator to support operations, onboarding, scheduling, and communications. The role works in a hybrid environment, coordinating space, technology, and processes with facilities, IT, hiring managers, and vendors.

Responsibilities include managing onboarding for new hires, maintaining staff calendars, and producing weekly communications.

Qualifications

• High School Diploma, GED, or equivalent is required.
• 5+ years of experience in administrative support.
• Education beyond high school may count toward experience.
• Microsoft Office experience is a must.

Responsibilities

• Manage space and facilities needs, including seating, AV, and tech set-up.
• Coordinate onboarding, time and absence tracking, and access to systems.
• Plan meetings, events, and distribute communications (team newsletter, charts).
• Support budgeting, procurement, and vendor coordination.
• Lead cross-functional projects and maintain process improvements.

Skills

Attention to detail

Customer service

Written communication

Verbal communication

Outlook proficiency

Technology savviness

Education

BA/BS preferred

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Harvard University, through Harvard Business School Online, seeks an Administrative Coordinator to support operations, onboarding, scheduling, and communications. The role works in a hybrid environment, coordinating space, technology, and processes with facilities, IT, hiring managers, and vendors.

Responsibilities include managing onboarding for new hires, maintaining staff calendars, and producing weekly communications.