CMMS & Facilities Systems Analyst

Jones Lang LaSalle Incorporated; Santa Clara (CA); On-site; USD 70,000 - 88,000; Full time

Benefits offered by this job

401(k) plan

Medical benefits

Parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) in the United States is seeking a Facilities Systems Coordinator to serve as the primary administrator for CMMS and related facilities management platforms. You will support account teams and client staff, ensure data integrity, and deliver essential reporting to drive operational excellence.

The role involves configuring system settings, developing inspection forms, and producing regular and ad-hoc reports.

Qualifications

• Technology and systems administration aptitude with ability to learn complex software.
• Advanced proficiency in Microsoft Excel and reporting.
• Clear written and verbal communication for non-technical audiences.
• Strong customer service orientation under tight deadlines.
• Ability to multitask and work independently.
• Excellent organizational skills with data accuracy.
• Collaborative working style supporting diverse teams.

Responsibilities

• Administer the CMMS platform, including user management, security profiles, property configurations, asset records, and maintenance scheduling.
• Provide training and ongoing support to account teams, vendors, and client staff on system functionality.
• Configure system settings such as accounting codes, business hours, property contacts, notification messages, and service provider workflows.
• Develop and deploy inspection forms supporting building engineering teams and data synchronization with service request management.
• Produce monthly, quarterly, annual and ad-hoc reports on work orders, maintenance, compliance, labor metrics, projects, incidents, and training outcomes.
• Explore new business needs within existing system capabilities and deploy solutions across the account.
• Maintain system and process documentation; act as single point of contact for systems questions and support.

Skills

Tech aptitude

Excel

Communication

Customer focus

Multitasking

Organization

Teamwork

Education

Bachelor’s degree in related field

Tools

360Facility

Corrigo

Maximo

Job description

Jones Lang LaSalle (JLL) in the United States is seeking a Facilities Systems Coordinator to serve as the primary administrator for CMMS and related facilities management platforms. You will support account teams and client staff, ensure data integrity, and deliver essential reporting to drive operational excellence.

The role involves configuring system settings, developing inspection forms, and producing regular and ad-hoc reports.