Club Events Sales Coordinator

The Clubs of Kingwood; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Disability insurance

401(k) retirement savings plan

Paid time off

Job summary

Invited is seeking an Event Sales Coordinator at The Clubs of Kingwood in Houston, TX to support planning and execution of event sales. You will work with the Event Sales Manager, manage client communications, proposals, contracts, floor plans, and ensure accurate records and cross‑department coordination to deliver memorable member events.

The role emphasizes organization, excellent communication, and teamwork, with opportunities to contribute to the annual sales plan and grow within a dynamic

Qualifications

• High school diploma or equivalent.
• At least 1 year of experience in a customer-facing or sales support role in hospitality/events.
• College coursework in hospitality, marketing, or related field (preferred).
• Basic understanding of marketing and prospecting strategies.
• Basic understanding of Microsoft Office and event management software.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Assist the Event Sales Manager with coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory, coordinating with vendors as needed.
• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
• Participate in regular sales and event meetings, providing updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.

Skills

Communication

Customer-facing

Hospitality awareness

Education

High school diploma or equivalent

College coursework in hospitality/marketing

Tools

Microsoft Office

Job description

Invited is seeking an Event Sales Coordinator at The Clubs of Kingwood in Houston, TX to support planning and execution of event sales. You will work with the Event Sales Manager, manage client communications, proposals, contracts, floor plans, and ensure accurate records and cross‑department coordination to deliver memorable member events.

The role emphasizes organization, excellent communication, and teamwork, with opportunities to contribute to the annual sales plan and grow within a dynamic