Club Event Sales Specialist — Elevate Experiences

Invited Clubs; Dallas (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Invited Clubs, a leader in private club hospitality, seeks an Event Sales Coordinator to assist with planning and coordinating event sales at the club, ensuring a seamless experience from initial inquiry to final execution.

You will support the Event Sales Manager, manage client communications, prepare proposals and contracts, and collaborate with kitchen and service teams to deliver memorable events for members and guests.

Qualifications

• High school diploma or equivalent.
• At least 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.

Responsibilities

• Assist with the coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory, coordinating with vendors as needed.
• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
• Participate in regular sales and event meetings, providing updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.

Skills

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Event management software

Job description

Invited Clubs, a leader in private club hospitality, seeks an Event Sales Coordinator to assist with planning and coordinating event sales at the club, ensuring a seamless experience from initial inquiry to final execution.

You will support the Event Sales Manager, manage client communications, prepare proposals and contracts, and collaborate with kitchen and service teams to deliver memorable events for members and guests.