Dynamic Event Sales Coordinator

Houston Hospitality Alliance; Houston (TX); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Disability insurance

401(k) retirement savings plan

Generous paid time off

Job summary

Careerwebsite is seeking an Event Sales Coordinator to support planning and coordination of event sales at the club, ensuring exceptional member and guest experiences. You will work with the Event Sales Manager to manage inquiries, logistics, and client communication from proposal through execution.

The role emphasizes administrative support, client records management, and collaboration with sales, clients, and internal departments to achieve annual event sales goals.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year in customer-facing or sales support in hospitality/events.
• College coursework in hospitality, marketing, or related field.
• Basic understanding of marketing and prospecting strategies.
• Basic understanding of Microsoft Office and event management software.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Assist the Event Sales Manager with coordination and execution of event sales, including managing details and logistics.
• Serve as primary client contact during the planning process and document client needs.
• Support creation and distribution of event proposals, contracts, orders, floor plans, and diagrams.
• Maintain and update client database and assist in prospect inventory development.
• Ensure all event documents and payment records are properly filed and organized.
• Assist with basic financial tracking, deposits, and payments with accounting.
• Coordinate with kitchen and service teams to execute event details as planned.
• Attend sales and event meetings and provide status updates.

Skills

Customer service

Sales support

Communication

Team collaboration

Education

High school diploma or equivalent

College coursework in hospitality/marketing

Tools

Microsoft Office

Event management software

Job description

Careerwebsite is seeking an Event Sales Coordinator to support planning and coordination of event sales at the club, ensuring exceptional member and guest experiences. You will work with the Event Sales Manager to manage inquiries, logistics, and client communication from proposal through execution.

The role emphasizes administrative support, client records management, and collaboration with sales, clients, and internal departments to achieve annual event sales goals.