Club Event Sales Coordinator: Elevate Guest Experiences

The Clubs of Kingwood; Haymarket (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

MedicalDentalVision coverage

Life insurance

Disability insurance

401(k) retirement savings plan

Generous paid time off

Job summary

Invited is seeking an Event Sales Coordinator to assist in planning and coordinating club events, working closely with the Event Sales Manager. The role focuses on meticulous handling of event details, client communications, and proposal/document preparation.

The coordinator will support client records, scheduling, and cross-department collaboration to ensure a seamless event experience for members and guests, while contributing to the annual sales plan.

Qualifications

• High school diploma or equivalent.
• A minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.
• College coursework in hospitality, marketing, or a related field.
• Basic understanding of marketing and prospecting strategies.
• Basic understanding of Microsoft Office and event management software.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory, coordinating with vendors as needed.
• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
• Participate in regular sales and event meetings, providing updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.

Skills

Customer-facing experience

Sales support

Strong organizational skills

Verbal communication

Written communication

Microsoft Office

Event management software

Education

High school diploma or equivalent

College coursework in hospitality or marketing

Tools

Microsoft Office

Event management software

Job description

Invited is seeking an Event Sales Coordinator to assist in planning and coordinating club events, working closely with the Event Sales Manager. The role focuses on meticulous handling of event details, client communications, and proposal/document preparation.

The coordinator will support client records, scheduling, and cross-department collaboration to ensure a seamless event experience for members and guests, while contributing to the annual sales plan.