Clinical Staffing Coordinator

Good Shepherd Rehabilitation; Bethlehem (Northampton County); On-site; USD 30,000 - 41,000; Full time

Job summary

Good Shepherd Specialty Hospital (LTACH) is seeking a Clinical Staffing Coordinator to ensure adequate 24/7 nursing coverage using systematic, cost-effective methods and by supporting nursing leadership and staff. The role involves producing schedules, addressing gaps, and coordinating PTO to maintain seamless operations.

The position requires 1–2 years of staffing experience in health care, data entry and computer skills, and strict HIPAA compliance.

Qualifications

• High School Diploma required.
• Associate's Degree preferred.
• 1-2 years of staffing experience in a health care setting required.
• Data entry and computer skills required.

Responsibilities

• Produces nursing schedules two months in advance; posts on scheduling application.
• Reviews PTO/vacation requests and coordinates with nursing management.
• Identifies scheduling gaps and coordinates with staff to fill shifts; assists management with overtime.
• Maintains confidentiality and HIPAA compliance in staffing records.
• Communicates with nursing management and staff to ensure coverage and timely notification of changes.
• Maintains up-to-date call lists and develops systems to prevent scheduling errors.

Skills

Data entry

Computer skills

HIPAA compliance

Education

High School Diploma

Associate's Degree preferred

Tools

Scheduling software

Job description

Location: Good Shepherd Specialty Hospital (LTACH)

• JOB SUMMARY
• The Clinical Staffing Coordinator assures adequate nursing staffing for 24/7 coverage by utilizing systematic, cost effective methods, providing coverage for all and any gaps. The role provides excellent service to nursing leadership and all nursing staff.
• ESSENTIAL FUNCTIONS
• PRODUCES NURSING SCHEULES
• Produces and or receives the schedules two (2) months in advance
• Reviews all requests for PTO / vacations, and schedules appropriately to coordination with nursing management
• Posts schedules on scheduling application at least one (1) month in advance
• IDENTIFIES SCHEDULING GAPS
• Compares schedules to appropriate staffing levels
• Creates list of all vacant shifts to be filledAssists nursing management team in the management of overtime
• Contacts per diem, part time, and full-time staff to pick up additional shifts as needed
• ORGANIZES WORK FOR QUALITY OUTPUT
• Prioritizes as to most immediate need
• Demonstrates flexibility in scheduling time to meet departmental needs
• Demonstrates the ability to use available computer systems to access information and increase efficiency
• Maintains and updates current nursing department call lists on a monthly basis to include staff name, position, phone number and shift availability
• Creates and utilizes systems to prevent errors
• Confirms schedules in a timely manner
• Completes and maintains all necessary documentation to ensure accuracy with staff, per diem pool, an agency personnel
• SECURES INFORMATION
• Maintains confidentiality relating to all nursing department, staff, and per diem pool issues/concerns
• Keeps all files/records organized and securely stored including, but not limited to past schedules, staff requests, master schedules, and individual agency binders
• Maintains all aspects of HIPAA compliance
• CONTRIBUTES TO TEAM EFFORT
• Demonstrates willingness and ability to communicate professionally and appropriately with all levels of staff
• Keeps appropriate management staff aware and alerted of potential and real personnel concerns
• Collaborates with appropriate nursing management team members to provide adequate orientation/preceptor time to promote positive staff retention
• Meets with new and existing staff members as necessary to provide written schedules, assuring communication and performance of job expectations
• Demonstrates a willingness and ability to acquire new skills and responsibilities
• Demonstrates awareness when assistance is needed, to complete tasks
• QUALIFICATIONS:
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education
• High School Diploma required
• Associate's Degree preferred
• Work Experience
• 1-2 years of previous staffing experience required in a health care setting required
• Previous experience in data entry and computer skills required
• Licenses / Certifications
• N/A