Clinical Services Administrative Specialist

Golden Gate Regional Center; San Francisco (CA); On-site; USD 48,000 - 57,000; Full time

Benefits offered by this job

Medical and Dental benefits

403(b) retirement plan with employer 1

Generous time off benefits (vacation,

Job summary

Golden Gate Regional Center is seeking an Administrative Assistant to support the Manager, Clinical Services, manage documents for appeals, and provide general and medical administrative direction for the department.

Responsibilities include file maintenance, data preparation for internal reports, preparing specialized correspondence, coordinating meetings, and ensuring HIPAA compliance while keeping client information confidential.

Qualifications

• College education or equivalent
• Relevant work experience in healthcare field preferred

Responsibilities

• Provide administrative support within the department by taking initiative, anticipating needs and carrying out projects in a timely manner within delegated scope of authority.
• Establish, maintain, and update files, databases, records and/or other documents; develop, maintain and perform routine analyses and calculations of data for internal reports.
• Compose and prepare highly specialized correspondence.
• Serve as a liaison with other departments in the resolution of day-to-day administrative and operational problems.
• Respond to internal and external inquiries by phone, email, and in person and redirect as necessary.
• Compile and prepare documents for appeals, state level fair hearing for eligibility, discussion with attorneys and judges, other legal issues such as subpoena for records and court ordered evaluations
• Attend meetings as assigned; may prepare, edit, and distribute agendas and/or minutes of meetings.
• Schedule and coordinates meetings, events, appointments, and/or other similar activities for supervisor.
• Maintain files and confidential material for the Director, Clinical Services.
• Coordinate clinical service unit activities and staff schedules.

Skills

Administrative support

Healthcare administration

Data management

Document preparation

Confidentiality

Multi-tasking

Initiative

Team collaboration

Education

College education or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Internal records system

Job description

Golden Gate Regional Center is seeking an Administrative Assistant to support the Manager, Clinical Services, manage documents for appeals, and provide general and medical administrative direction for the department.

Responsibilities include file maintenance, data preparation for internal reports, preparing specialized correspondence, coordinating meetings, and ensuring HIPAA compliance while keeping client information confidential.