Administrative Assistant – Early Start Program

Golden Gate Regional Center (GGRC); San Francisco (CA); On-site; USD 48,000 - 57,000; Full time

Benefits offered by this job

Medical & Dental

Life & Disability Insurance

Vision coverage

403(b) with 10% employer contribution

Generous paid time off

Job summary

Golden Gate Regional Center (GGRC) is seeking an Administrative Assistant to support the Early Start program. The role focuses on document preparation, data collection, and coordination of case management tasks for referrals.

The position requires 3+ years in an office setting, strong communication skills, and the ability to manage multiple duties with attention to detail. GGRC offers comprehensive benefits and generous paid time off.

Qualifications

• 3+ years in office environment with clerical duties and document processing.
• High school diploma or equivalent; BA preferred.

Responsibilities

• Coordinate administrative tasks related to case management support for Early Start referrals.
• Prepare documents and correspondence for reports.
• Prepare Early Start reporting data and complete data fields.
• Prepare ESR data reports for quarterly review by Early Start leadership.
• Coordinate document transfer for case management services.
• Cross-train with ESA administrative coordinator for coverage.
• Follow processes for administrative oversight of Early Start services.
• Prepare and distribute correspondence including certified mail and form letters.
• Respond to phone and email requests.
• Maintain supplies and forms for department and equipment.
• Assist with audits with Program Manager support.
• Prepare IDCT Consultation packets and schedule meetings.
• Communicate with vendors regarding treatment plans and upload plans.
• Communicate with individuals served or referring sources for updates.
• POS Process: Prepare POS agendas; review POS requests; coordinate corrections.

Skills

Customer service

Organizational skills

Time management

Attention to detail

Adaptability

Collaboration/Teamwork

Self direction

Initiative

Written communication

Oral communication

Typing 60 wpm

Education

High School diploma or equivalent

BA preferred

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Record management system

Job description

Golden Gate Regional Center (GGRC) is seeking an Administrative Assistant to support the Early Start program. The role focuses on document preparation, data collection, and coordination of case management tasks for referrals.

The position requires 3+ years in an office setting, strong communication skills, and the ability to manage multiple duties with attention to detail. GGRC offers comprehensive benefits and generous paid time off.