Clinical Scheduling & Administration Lead

WVU Medicine; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking an experienced administrative professional to support the department’s clinical scheduling and administrative operations. The role focuses on coordinating tasks, managing calendars, and ensuring smooth daily workflows.

You will supervise staff, maintain Kronos, prepare meetings and minutes with confidentiality, monitor budgets, and serve as liaison to clinical staff, residents, fellows, and faculty while upholding patient service standards.

Qualifications

• Bachelor’s degree or equivalent experience in administration.
• Experience in office management, scheduling and coordination.
• Basic accounting/budgeting understanding is a plus.

Responsibilities

• Assigns work and prioritizes tasks of support staff to ensure good service.
• Supervises office staff and monitors educational needs and performance.
• Directs scheduling staff and serves as primary department contact.
• Directs messaging delivery and provides staff training.
• Manages daily, monthly, and yearly schedules.
• Coordinates meetings and events and prepares agendas/minutes.
• Ensures budget adherence and timely reconciliations.
• Acts as liaison for clinical staff, residents, fellows, and faculty.
• Gathers statistics, generates reports, and handles issues.

Skills

Kronos

Staff supervision

Task prioritization

Scheduling coordination

Policy compliance

Education

Bachelor’s degree

High school diploma with 4 years admin experience

Tools

Kronos

Job description

WVUH West Virginia University Hospitals is seeking an experienced administrative professional to support the department’s clinical scheduling and administrative operations. The role focuses on coordinating tasks, managing calendars, and ensuring smooth daily workflows.

You will supervise staff, maintain Kronos, prepare meetings and minutes with confidentiality, monitor budgets, and serve as liaison to clinical staff, residents, fellows, and faculty while upholding patient service standards.