Clinical Office Assistant: Scheduling & Admin

Hugh Chatham Health; Lincolnshire (IL); On-site; USD 29,800,000 - 44,700,000; Part time

Benefits offered by this job

Paid Time Off

Health benefits

Retirement plan

Job summary

Advocate Health is seeking a part-time Administrative Assistant in Rehabilitation Services in IL to support scheduling, registrations, and records management. The role involves greeting patients, handling co-pays, and coordinating calendars and travel for the department.

The candidate should have strong MS Office skills, good communication, and attention to detail. This part-time position requires flexibility with occasional late shifts and a patient-centered approach.

Qualifications

• Ability to multi-task, route calls, greet patients, and maintain a schedule of appointments/meetings.
• Proficient in Microsoft Office (Excel, PowerPoint, Access and Word) or similar
• Strong organizational skills and attention to detail.

Responsibilities

• Greets patients and visitors, collects co-payments, and responds to routine information requests.
• Schedules and maintains calendar of appointments, meetings, and travel; coordinates related administrative tasks.
• Schedules patients and enters information into the computer system; coordinates with physicians' offices as needed.
• Answers, screens, and triages telephone calls; resolves problems.
• Assembles and releases patient records; works with Medical Records for notes.

Skills

Scheduling and calendar management

Microsoft Office

Customer service

Effective communication

Education

High School Diploma

Tools

Microsoft Office

Job description

Advocate Health is seeking a part-time Administrative Assistant in Rehabilitation Services in IL to support scheduling, registrations, and records management. The role involves greeting patients, handling co-pays, and coordinating calendars and travel for the department.

The candidate should have strong MS Office skills, good communication, and attention to detail. This part-time position requires flexibility with occasional late shifts and a patient-centered approach.