Clinical Inventory Project Coordinator

FocusKPI, Inc.; Mountain View (CA); Hybrid; USD 34,000 - 47,000; Full time

Job summary

FocusKPI, Inc. seeks a Clinical Project Coordinator to support clinical studies by organizing laboratory operations, maintaining inventory, preparing devices, and handling administrative tasks for the Clinical Verification and Validation Team.

The role is on-site in Mountain View, CA, with a 6-month contract and potential extension based on performance. Responsibilities include coordinating investigational products, managing study files, assisting in startup activities, and ensuring accurate

Qualifications

• 3-5 years of work experience with 1+ years of prior office experience
• Bachelor's degree preferred
• Minimum Degree Required: High School Diploma or GED
• Experience supporting clinical studies with hands-on involvement preferred
• Experience with inventory management and laboratory operations
• Strong attention to detail
• Self-starter capable of managing multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Tech-savvy with devices
• PC and Smartphone App (Android and iOS) skills
• Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other applicable applications

Responsibilities

• Coordinate logistics, tracking, receipt, dispensing, and reconciliation of investigational products and device supplies for clinical trials
• Support the clinical study team with study materials and office supplies
• Document coordination and manage clinical study files
• Assist in startup activities and site binders/tools
• Provide administrative support including event planning and meetings
• Assist with audits for clinical study files for completeness and accuracy
• Assist with device setup (pairing, app installation)
• Label devices for inventory tracking
• Maintain detailed lab inventories and shipment logs
• Comply with client device audits
• Maintain a clean and safe lab environment
• Organize lab facilities and storage areas
• Submit purchase requests and log purchases in budget spreadsheet
• Perform light clerical tasks
• Stand, bend, lift equipment and supplies as needed
• Maintain good clinical practice and health/safety standards

Skills

Inventory management

Laboratory operations

Attention to detail

Communication skills

Self-starter

Education

Bachelor's degree preferred

High School diploma or GED

Tools

Microsoft Office

Job description

FocusKPI is seeking a Clinical Project Coordinator to join one of our clients, a high-tech SaaS company.

As a Clinical Project Coordinator, your main responsibility will be to support clinical studies by maintaining the efficiency and organization of laboratory operations. You will maintain the laboratory inventory, prepare devices, and handle office administrative tasks for the Clinical Verification and Validation Team. This role requires you to keep detailed records, enter data, audit devices, and pair and install software applications on devices, among other tasks. You will need to be extremely organized, detail-oriented, and tech-savvy to be successful in this role. Training on device setup will be provided.

Work Location: Mountain View, CA (On-site role, 5 days/week)

Duration: 6-month contract with potential to extend depending on your performance

Pay Range: $25 - 34/hr

Responsibilities:

• Coordinate logistics, tracking, receipt, dispensing, and reconciliation of investigational products and device supplies required for clinical trials.
• Support the clinical study team with study materials, office supplies, tracking, and management.
• Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents.
• Assist in clinical study startup activities such as preparation and dispatch of site binders and tools
• Provide administrative support to the team, including organizing logistics for events and key team meetings
• Assist with preparation for periodic audits of clinical study files for completeness and accuracy.
• Assist with study equipment and device setup (pairing devices, app installation, etc.)
• Applies and maintains clear identification labels on all devices for inventory tracking.
• Maintains detailed logs of lab inventories. Keep detailed records of incoming and outgoing shipments.
• Comply with the client's device audits.
• Maintains the physiological data collection lab, keeping an organized, clean, and safe working environment.
• Regularly organizes lab facilities and equipment storage areas.
• Submits purchase requests and logs purchases in a budget Excel sheet.
• Performs light clerical activities like printing, stapling, and filing.
• Position requires regular physical activity including standing, bending, and lifting of equipment and supply boxes
• Maintain good clinical practice, following applicable health and safety principles and practices.

Requirements:

• 3-5 years of work experience with 1+ years of prior office experience
• Education: Bachelor's degree preferred
• Minimum Degree Required: Completed High School (Diploma or GED)
• Relevant experience supporting clinical studies with hands-on involvement preferred
• Experience with inventory management and Laboratory operations
• Strong attention to detail.
• Self-starter willing to help, capable of managing multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Tech-savvy with devices
• PC and Smartphone App (Android and iOS) skills
• Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other applicable applications

Thank you! FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.