Clinical Education Programs Administrative Coordinator

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 2,066,000 - 3,031,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical benefits

Job summary

Nova Southwestern University is seeking an administrative support professional to assist the College of Optometry’s clinical education, externship, and residency programs.

You will liaison with external sites and university departments to ensure compliant operations, accurate records, and timely reporting. The role requires strong clerical skills, attention to detail, and proficiency with MS Office.

Qualifications

• Thorough knowledge of administrative and clerical procedures.
• Strong customer service principles and effective needs assessment.
• Excellent English language skills in writing and grammar.
• Advanced knowledge of MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to clinical and residency program leadership.
• Track student and resident clinical requirements, evaluations, and logs.
• Prepare and maintain reports and documentation for accreditation and reporting.
• Maintain affiliation agreements and documentation with external sites.
• Coordinate with externship sites on schedules, credentials and compliance.
• Monitor licensure and credentials for faculty and residents.
• Develop and maintain electronic records and filing systems.
• Prepare correspondence, reports, certificates and presentations.
• Coordinate purchasing, invoices, reimbursements, and budget tracking.
• Assist with events and program initiatives including Residents’ Weekend.
• Review processes and implement efficiency improvements.
• Coordinate administrative activities across university departments.
• Set up and manage filing systems and documentation.
• Coordinate conferences and special events.

Skills

Clerical skills

Customer service

Time management

Written communication

Verbal communication

Active listening

Education

High School Diploma

Tools

MS Office Suite

Job description

Nova Southwestern University is seeking an administrative support professional to assist the College of Optometry’s clinical education, externship, and residency programs.

You will liaison with external sites and university departments to ensure compliant operations, accurate records, and timely reporting. The role requires strong clerical skills, attention to detail, and proficiency with MS Office.