Administrative Coordinator I – Academic Programs & Operations

Nova Southeastern University; Jacksonville (FL); On-site; USD 25,000 - 34,000; Full time

Job summary

Nova Southwestern University in Jacksonville, FL is seeking an Administrative Coordinator to support the Physician Assistant program. This non-exempt, hourly role coordinates department activities, handles data entry, scheduling, and reporting, and maintains records across systems.

You will liaise with internal and external stakeholders, manage student rotations, course materials, and accreditation-related tasks while ensuring confidentiality and accuracy through strong MS Office skills and

Qualifications

• Proficient in MS Office and data entry with accuracy.
• Knowledge of office practices, filing, calls, and ordering.
• Ability to follow instructions and maintain confidentiality.
• Strong organizational and communication skills.
• Proactive, punctual, reliable with meticulous attention to detail.

Responsibilities

• Coordinates activities within the department to ensure efficient operations.
• Responds to inquiries and resolves non-routine problems.
• Reviews data and follows up on discrepancies for accuracy.
• Enters data and generates reports in NSU systems to ensure records.
• Maintains program materials, manages scheduling, and handles student rotations.
• Acts as liaison for academic matters and university resources.
• Coordinates events and audiovisual/food services for programs.
• Maintains student records, grades, attendance, and evaluations.
• Travels to centers and events for training and marketing as needed.
• Manages course information, CRN creation, syllabi, and testing materials.
• Oversees requisition, receipt, and inventory of equipment and supplies.
• Performs other duties as required.

Skills

MS Office

Word

Excel

Outlook

Data entry

Internet research

Oral/written comms

Organization

Confidentiality

Education

High School Diploma

Associate's Degree

Tools

Ariba

Banner

Paytrax

Kronos

Job description

Nova Southwestern University in Jacksonville, FL is seeking an Administrative Coordinator to support the Physician Assistant program. This non-exempt, hourly role coordinates department activities, handles data entry, scheduling, and reporting, and maintains records across systems.

You will liaise with internal and external stakeholders, manage student rotations, course materials, and accreditation-related tasks while ensuring confidentiality and accuracy through strong MS Office skills and