Clinical Administrative Assistant - Patient Scheduling & Records

Wellstar Health System; Cartersville (GA); On-site; USD 34,000 - 42,000; Full time

Job summary

Wellstar Health System in Georgia seeks a detail‑oriented Clinical Administrative Assistant to support Physicians, APPs and clinical staff. You will manage physician schedules, handle patient records, and assist with EMR scanning and order coordination in EPIC/BEACON.

You will maintain confidentiality, multi‑task in a fast paced clinic, and ensure accurate data entry and communication with patients and providers. Previous front office/hospital experience is required or preferred.

Qualifications

• Minimum 3 years front office and hospital experience.
• Office coordination supporting a physician's office preferred.
• Effective telephone, verbal, email and written communication.
• Strong calendar management and organization skills.
• Ability to handle multiple projects and set priorities.
• Read and apply hospital policies with accuracy.
• Working knowledge of basic Medical Terminology.

Responsibilities

• Provide specialized administrative support for Physicians, APPs, and clinical staff.
• Maintaining physicians' patient schedules and meetings, with reminders.
• Request and send patient medical records and follow up on requests.
• Scan required records into the EMR.
• Assist APP and clinical staff to maintain patient flow through the clinic.
• Route calls from patients, physicians, or other providers appropriately.
• Review orders in EPIC/BEACON and obtain required information for the provider.
• Submit tissue testing to outside sources.
• Prepare the patient schedule for providers for the next day.
• Transcribe dictation and operate office equipment.
• Maintain patient confidentiality.
• Coordinate inbound/outbound specimens, authorization and referral WQ management.
• Sort and distribute daily mail.
• Other duties as assigned.

Skills

Office coordinator

Physicians office support

Effective communication

Interpersonal skills

Calendar management

Organizational skills

Computer applications

Data gathering and reporting

Education

High School Diploma / GED / Bachelors (preferred)

Tools

EPIC/BEACON

EMR systems

Job description

Wellstar Health System in Georgia seeks a detail‑oriented Clinical Administrative Assistant to support Physicians, APPs and clinical staff. You will manage physician schedules, handle patient records, and assist with EMR scanning and order coordination in EPIC/BEACON.

You will maintain confidentiality, multi‑task in a fast paced clinic, and ensure accurate data entry and communication with patients and providers. Previous front office/hospital experience is required or preferred.