Clinical Admin Specialist - Patient Flow & Records

WellStar Health System; Georgia; On-site; USD 43,000 - 55,000; Full time

Job summary

Wellstar Health System in Georgia seeks a detail-oriented Clinical Administrative Assistant to support physicians and clinical teams. You will manage patient schedules, coordinate records, and help maintain efficient clinic operations while handling confidential information.

You will assist with EPIC/BEACON orders, prepare daily schedules, and create departmental reports. Strong communication, organization, and multitasking are required to thrive in a fast-paced healthcare setting.

Qualifications

• Minimum 3 years front office and/or hospital experience.
• Office coordinator experience supporting a physicians office.
• Effective communication via phone, email, and written.
• Ability to handle multiple projects, set priorities.
• Working knowledge of basic Medical Terminology.

Responsibilities

• Maintain physicians' patient schedules and meetings, provide reminders.
• Request and send patient medical records and follow up on requests.
• Scan all required records into the EMR.
• Assist APP and clinical staff to maintain patient flow through the clinic.
• Route telephone calls from patients, physicians, or other providers.
• Review orders in EPIC/BEACON and obtain required information for the provider.
• Submit and follow up on tissue testing to outside sources.
• Prepare patient schedules for providers for the next day.
• Create and maintain spreadsheets for tracking department data.
• Handle confidential documents per policies.
• Coordinate inbound/outbound specimens, authorizations and referrals.

Skills

Communication skills

Interpersonal skills

Calendar management

Organization

Computer skills

Data gathering & reporting

Prioritization

Medical terminology reading

Teamwork

Stress management

Education

High School Diploma / GED

Bachelor's degree (preferred)

Job description

Wellstar Health System in Georgia seeks a detail-oriented Clinical Administrative Assistant to support physicians and clinical teams. You will manage patient schedules, coordinate records, and help maintain efficient clinic operations while handling confidential information.

You will assist with EPIC/BEACON orders, prepare daily schedules, and create departmental reports. Strong communication, organization, and multitasking are required to thrive in a fast-paced healthcare setting.