Clinical Admin Assistant — Parenting Programs Support

Family Resource Center of South Florida, Inc.; Miami (FL); On-site; USD 22,000 - 23,000; Full time

Job summary

The Family Resource Center of South Florida, Inc. is seeking an Administrative Assistant to provide vital support to the Clinical Director.

The role handles referrals, scheduling, filing, data entry in SAMIS and Excel, and daily communication with clients and staff. The ideal candidate has a high school diploma (associates preferred) and at least two years of experience with Excel and SAMIS, plus familiarity with the Children's Trust Data Base.

Qualifications

• High School Diploma or Associate Degree preferred.
• At least two years of experience with Excel and SAMIS.
• At least two years of experience with Children's Trust Data Base.

Responsibilities

• Review referrals that come in via email or fax for completeness and fit for FRC curricula and language options.
• Conduct initial outreach to prospective clients to schedule registration appointments.
• Maintain client files, filing, and update client records.
• Upload weekly attendance data and assessment scores into SAMIS.
• Maintain program Excel data profile up to date.
• Assist Parenting Supervisor when absent with administrative tasks.
• Order supplies for the Parenting program as needed.
• Track and enter into SAMIS all pre and post assessment tools.
• Organize files in the file room and prepare files for storage.
• Obtain clients' files and documentation as needed.
• Attend clinical staff meetings.
• Track referrals and class assignments.
• Respond to emails and phone calls daily and promptly.
• Participate in QA/QI programs of the agency.
• Contribute to cultural diversity understanding within the agency and community.
• Comply with JCAHO standards and regulations.
• Utilize agency resources in a fiscally conservative manner.
• Perform other duties as assigned by Supervisor or Clinical Director.

Skills

Attention to detail

Communication

Time management

Organizational skills

Education

High school diploma

Tools

Excel

SAMIS

Children's Trust Data Base

Job description

The Family Resource Center of South Florida, Inc. is seeking an Administrative Assistant to provide vital support to the Clinical Director.

The role handles referrals, scheduling, filing, data entry in SAMIS and Excel, and daily communication with clients and staff. The ideal candidate has a high school diploma (associates preferred) and at least two years of experience with Excel and SAMIS, plus familiarity with the Children's Trust Data Base.