Administrative Assistant, Part Time

Family Central, Inc.; Miami (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

Family Central, Inc. in Miami, FL is seeking a part-time Administrative Assistant to support the Jumpstart Department. The role requires strong organizational skills, reliable communication, and the ability to work with diverse populations and flexible hours.

Responsibilities include promoting training events by phone, fax, and email, maintaining filing systems, updating student records, coordinating events, answering calls, preparing mailings, and assisting with website updates.

Qualifications

• High School diploma or equivalent.
• At least 1 year in an administrative or preschool office setting.
• Proficient in Windows, Word and Excel; strong oral and written communication.

Responsibilities

• Assist with promotion of training events via phone, fax, email, and maintenance of bulletin boards.
• Maintain a comprehensive filing system – hard copies and computerized.
• Update student records accurately and follows up to obtain missing documentation/information.
• Assist with coordination of training events and maintain event records in an organized and accurate fashion.
• Answer and return phone and email messages.
• Assist and prepare departmental mailings.
• Assist with updates to the FCI website.
• Maintains resource room in an organized manner and order supplies as needed.

Skills

Communication skills

Bilingual

Education

High School diploma or equivalent

Tools

Windows

Word

Excel

Job description

Family Central, Inc., (FCI), a not-for-profit 501(c)(3) was founded in 1971, and is a dynamic partner and leader in South Florida's Social Service community, touching lives of more than a million children, families and child care providers. For 40 years, Family Central has played a pivotal role in the lives of South Florida families by strengthening the social, emotional and economic binds that family members have to one another as well as the community. Family Central is proud that it has been COA accredited by the Council on Accreditation of Services for Children and Families, Inc., (COA) for more than 10 years. Throughout the years, our programs and services have consistently maintained the highest standards of excellence and has served over 130,000 families.

We are seeking an Administrative Assistant, Part Time in the Jumpstart Department. This is a position of special trust which requires the employee to: Successfully meet Level 2 Background screening requirements; perform in an empowered environment by working collaboratively with other professionals, personnel and direct service providers and must be familiar and comfortable working with diverse populations. Must also be able to work flexible hours including evenings and weekends as needed.

QUALIFICATIONS:

High School diploma or equivalent required.

One year experience in an administrative setting or preschool office environment required.

Knowledge of all aspects of general office procedures, and excellent oral and written communications skills.

Basic PC skills with a working knowledge of Windows, Word and Excel.

Valid Florida Driver's License or State of Florida ID card required.

Bi-lingual skills (Spanish/Creole) a plus.

ESSENTIAL JOB FUNCTIONS:

Assist with promotion of training events via phone, fax, email, and maintenance of bulletin boards.

Maintain a comprehensive filing system – hard copies and computerized.

Update student records accurately and follows up to obtain missing documentation/information.

Assist with coordination of training events and maintain event records in an organized and accurate fashion.

Answer and return phone and email messages.

Assist and prepare departmental mailings.

Assist with updates to the FCI website.

Maintains resource room in an organized manner and order supplies as needed.

Family Central, Inc., provides equal employment opportunities to all employees and applicant. We prohibit discrimination aganist any employee or applicant for employment protected by applicable federal, state or local law. Family Central, Inc., is a Drug-Free Workplace and prohibits smoking in all locations.

EEO/AA M/F/D/V DFWP

Notice to Applicants This position requires background screening through the Florida Care Provider Background Screening Clearinghouse. For more information about background screening requirements, visit: https://info.flclearinghouse.com

Family Central is an Affirmative Action/Equal Opportunity Employer, a Drug Free Workplace and requires drug testing.