AA for Parenting

Family Resource Center of South Florida; Miami (FL); On-site; USD 22,000 - 23,000; Full time

Job summary

The Family Resource Center of South Florida, Inc. is seeking an Administrative Assistant to provide vital support to the Clinical Director.

The role handles referrals, scheduling, filing, data entry in SAMIS and Excel, and daily communication with clients and staff. The ideal candidate has a high school diploma (associates preferred) and at least two years of experience with Excel and SAMIS, plus familiarity with the Children's Trust Data Base.

Qualifications

• High School Diploma or Associate Degree preferred.
• At least two years of experience with Excel and SAMIS.
• At least two years of experience with Children's Trust Data Base.

Responsibilities

• Review referrals that come in via email or fax for completeness and fit for FRC curricula and language options.
• Conduct initial outreach to prospective clients to schedule registration appointments.
• Maintain client files, filing, and update client records.
• Upload weekly attendance data and assessment scores into SAMIS.
• Maintain program Excel data profile up to date.
• Assist Parenting Supervisor when absent with administrative tasks.
• Order supplies for the Parenting program as needed.
• Track and enter into SAMIS all pre and post assessment tools.
• Organize files in the file room and prepare files for storage.
• Obtain clients' files and documentation as needed.
• Attend clinical staff meetings.
• Track referrals and class assignments.
• Respond to emails and phone calls daily and promptly.
• Participate in QA/QI programs of the agency.
• Contribute to cultural diversity understanding within the agency and community.
• Comply with JCAHO standards and regulations.
• Utilize agency resources in a fiscally conservative manner.
• Perform other duties as assigned by Supervisor or Clinical Director.

Skills

Attention to detail

Communication

Time management

Organizational skills

Education

High school diploma

Tools

Excel

SAMIS

Children's Trust Data Base

Job description

• Location 1393 Southwest 1st Street,Miami, FL, 33135,United States
• Base Pay $16.00 - $17.00 / Hour
• Job Category Administrative Assistant
• Employee Type FT Non-Exempt
• Required Degree High school

Contact information

• Phone [phone]

Description

This position requires a highly responsible and efficient individual who will be in charge of providing assistance to the Clinical Director with administrative support as needed.

Requirements

• High School Diploma or Associates Degree preferred
• At least two years of experience with Excel and SAMIS computer programs.
• At least two years of experience with Children's Trust Data Base

Summary

• 1.Review referrals that come in via email or fax, for completeness and appropriate fit for FRC offered curricula and language options.
• 2.Responsible for initial outreach to all prospective clients to schedule registration appointments.
• 3.Maintains client files, filing, and updates clients' records.
• 4.Uploads weekly attendance data and assessment scores into SAMIS.
• 5.Maintains program excel data profile up to date.
• 6.Completes administrative tasks on behalf of the Parenting Supervisor on the occasion that the Parenting Supervisoris absent.
• 7.Orders supplies, as needed, for the Parenting program
• 8.Tracks, Reviews, and enters into SAMIS all pre and post assessment tools
• 9.Organizes all files infile room and prepares files for storage with Iron Mountain
• 10.Obtains clients' files and documentation as needed.
• 11.Attends clinical staff meetings
• 12.Tracks referrals and class assignments
• 13.Responds to e-mails and phone calls on a daily basis and in a timely manner.
• 14.Participates in the Quality Assurance/Quality Improvement programs of the agency.
• 15.Contributes to the understanding and acceptance of cultural diversity within the agency and the community.
• 16.Complies with all relevant JCAHO standards and regulations.
• 17.Utilizes the agency's resources in a fiscally conservative manner.
• 18. Perform other duties as assigned by Supervisor or Clinical Director.