Program Support & Admin Coordinator

WESTCARE GULFCOAST-FLORIDA INC; Saint Petersburg (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

WestCare Foundation in Saint Petersburg, FL seeks an organized administrative assistant to provide general program support for treatment services. You will handle clerical tasks, data entry, filing, and coordination of intake/discharge paperwork, while maintaining client privacy and supportive staff relations.

The role requires two years of clerical experience, a high school diploma, and solid Microsoft Office skills. Training on program guidelines and respectful client interaction are essential.

Qualifications

• Minimum 2 years of clerical/administrative experience.
• High School Diploma or equivalent.
• Experience as receptionist preferred.
• Computer proficiency with Microsoft Office products.

Responsibilities

• Answer incoming phone lines and distribute messages.
• Provide general administrative/clerical support for Program, including photocopying, faxing, filing, and maintaining electronic documentation systems.
• Receive, sort, and distribute mail and faxes.
• Compile and enter data of all required documentation.
• Monitor and maintain office supplies inventory and submit requests for repairs when necessary.
• Participate with intake and discharge documentation of clients, as assigned.
• Maintain organization and security of clients’ open and closed files.
• Assist with preparation and coordination of clients’ graduation and certificates.
• Attend and take minutes of staff meetings, as assigned.

Skills

Microsoft Office

Reception skills

Professional conduct

Education

High School Diploma

Equivalent qualification

Job description

WestCare Foundation in Saint Petersburg, FL seeks an organized administrative assistant to provide general program support for treatment services. You will handle clerical tasks, data entry, filing, and coordination of intake/discharge paperwork, while maintaining client privacy and supportive staff relations.

The role requires two years of clerical experience, a high school diploma, and solid Microsoft Office skills. Training on program guidelines and respectful client interaction are essential.